Office Experience & People Ops Specialist

Orveon Global • New York, NY

3d • $55,000 - $83,000 • Hybrid

About The Position

Orveon is a new kind of beauty company on a mission to change the way the world thinks about beauty. We are a collective of three premium and prestige beauty brands: bareMinerals, BUXOM, and Laura Mercier. With offices in New York, London, Singapore and Columbus, we combine the energy of an entrepreneurial spirit with the scale and ambition to change the way the world thinks about beauty. Our culture is built on our IMPACT values — Innovative, Motivated, Passionate, Accountable, Collaborative, and Thoughtful. We offer a hybrid work model to support the work-life balance of our teams, and we are committed to fostering an inclusive, agile environment where everyone can thrive.

We're looking for an energetic, organized, and people-focused Office Experience & People Operations Specialist to help create an exceptional employee experience while supporting key People & Culture operations. This role sits at the intersection of workplace experience, culture, and people operations. You'll serve as the heartbeat of our office environment—creating a welcoming, engaging, and productive workplace while supporting critical talent and HR processes that help our people thrive. The ideal candidate is highly organized, service-oriented, and thrives in a fast-paced environment where no two days look the same. You'll play a visible role in shaping the employee experience and fostering the culture that makes Orveon a great place to work. This position requires an in-office presence four days per week.

Requirements

• 2–5 years of experience in office management, workplace/employee experience, human resources, recruiting coordination, or a related field.
• Strong organizational and project management skills with exceptional attention to detail.
• Excellent communication and interpersonal skills.
• Ability to prioritize multiple tasks and adapt in a fast-paced environment.
• Proficiency with Microsoft Office and HR systems.
• A proactive, solutions-oriented mindset and willingness to roll up your sleeves.

Responsibilities

• Create a welcoming, professional, and engaging experience for employees, candidates, visitors, and business partners.
• Serve as the primary point of contact for office operations and workplace-related inquiries.
• Manage day-to-day office operations and maintenance, including supplies, snacks, beverages, mail, work orders, and workplace organization.
• Partner with building management and vendors to ensure a safe, well-maintained, and high-functioning office environment.
• Coordinate office events and employee experiences, including town halls, celebrations, learning sessions, benefits fairs, volunteer activities, and culture-building initiatives.
• Ensure conference rooms and common areas are consistently presentation-ready and reflect the Orveon brand experience.
• Maintain office signage, communications, and workplace resources.
• Support new hire office readiness, including badges, parking access, workspace preparation, and onboarding logistics.
• Coordinate interviews and scheduling across hiring managers, candidates, and the Talent Management team.
• Coordinate schedules and meeting planners for the People & Culture team: Orveon University, Office Activities, etc.
• Support background check and onboarding activities to ensure a seamless and positive new hire experience.
• Process and maintain employee records within UKG and other HR systems, including supporting payroll and benefits administration tasks.
• Facilitate I-9 verification, E-Verify processes, and other employment compliance requirements.
• Assist with HR reporting, audits, and administrative processes.
• Support employee engagement, recognition, and culture initiatives aligned to Orveon's IMPACT values.
• Partner with the broader People & Culture team on projects that enhance the employee lifecycle and overall employee experience.
• Maintain organizational charts and employee directories.
• Provide administrative and project support to leaders as needed.
• Support special projects, employee programs, and company initiatives.
• Monitor relevant People & Culture email inboxes.
• Continuously identify opportunities to improve processes, experiences, and workplace operations.

Benefits

• “Work From Anywhere” – Freedom to work six (6) weeks annually from the location of your choice.
• Complimentary Products – Free and discounted products on new releases and fan-favorites.
• Professional Development – Exposure to senior leadership, learning and development programs, and career advancement opportunities.
• Community Engagement – Volunteer opportunities in the communities in which we live and work.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed