Office Experience & People Ops Specialist

Orveon Global • New York, NY

2d • Hybrid

About The Position

We're looking for an energetic, organized, and people-focused Office Experience & People Operations Specialist to help create an exceptional employee experience while supporting key People & Culture operations. This role sits at the intersection of workplace experience, culture, and people operations. You'll serve as the heartbeat of our office environment—creating a welcoming, engaging, and productive workplace while supporting critical talent and HR processes that help our people thrive. The ideal candidate is highly organized, service-oriented, and thrives in a fast-paced environment where no two days look the same. You'll play a visible role in shaping the employee experience and fostering the culture that makes Orveon a great place to work. This position requires an in-office presence four days per week.

Requirements

• 2–5 years of experience in office management, workplace/employee experience, human resources, recruiting coordination, or a related field.
• Strong organizational and project management skills with exceptional attention to detail.
• Excellent communication and interpersonal skills.
• Ability to prioritize multiple tasks and adapt in a fast-paced environment.
• Proficiency with Microsoft Office and HR systems
• A proactive, solutions-oriented mindset and willingness to roll up your sleeves.

Responsibilities

• Create a welcoming, professional, and engaging experience for employees, candidates, visitors, and business partners.
• Serve as the primary point of contact for office operations and workplace-related inquiries.
• Manage day-to-day office operations and maintenance, including supplies, snacks, beverages, mail, work orders, and workplace organization.
• Partner with building management and vendors to ensure a safe, well-maintained, and high-functioning office environment.
• Coordinate office events and employee experiences, including town halls, celebrations, learning sessions, benefits fairs, volunteer activities, and culture-building initiatives.
• Ensure conference rooms and common areas are consistently presentation-ready and reflect the Orveon brand experience.
• Maintain office signage, communications, and workplace resources.
• Support new hire office readiness, including badges, parking access, workspace preparation, and onboarding logistics.
• Coordinate interviews and scheduling across hiring managers, candidates, and the Talent Management team.
• Coordinate schedules and meeting planners for the People & Culture team: Orveon University, Office Activities, etc.
• Support background check and onboarding activities to ensure a seamless and positive new hire experience.
• Process and maintain employee records within UKG and other HR systems, including supporting payroll and benefits administration tasks.
• Facilitate I-9 verification, E-Verify processes, and other employment compliance requirements.
• Assist with HR reporting, audits, and administrative processes.
• Support employee engagement, recognition, and culture initiatives aligned to Orveon's IMPACT values.
• Partner with the broader People & Culture team on projects that enhance the employee lifecycle and overall employee experience.
• Maintain organizational charts and employee directories.
• Provide administrative and project support to leaders as needed.
• Support special projects, employee programs, and company initiatives.
• Monitor relevant People & Culture email inboxes
• Continuously identify opportunities to improve processes, experiences, and workplace operations.

Benefits

• "Work From Anywhere" – Freedom to work six (6) weeks annually from the location of your choice.
• Complimentary Products – Free and discounted products on new releases and fan-favorites.
• Professional Development – Exposure to senior leadership, learning and development programs, and career advancement opportunities.
• Community Engagement – Volunteer opportunities in the communities in which we live and work.
• Pay Transparency - One of our values is Stark Honesty and the following represents a good faith estimate of the compensation range for this position. At Orveon Global, we carefully consider a wide range of non-discriminatory factors when determining salary. Actual salaries will vary depending on factors including but not limited to location, education, experience, and qualifications. The pay range for this position is $55,000-$83,000
• Supplemented with all the amazing benefits above for full-time employees!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed