Office & Executive Coordinator

DNEG

3d•$40,000 - $50,000•Onsite

About The Position

The Office & Executive Coordinator is responsible for ensuring the smooth day-to-day operation of the Los Angeles office while providing administrative, organizational, and logistical support to senior leadership. This role serves as a key point of contact for employees, visitors, vendors, and executives, helping maintain an efficient, professional, and welcoming work environment.

Requirements

Minimum 2 years of experience in office administration, office coordination, executive assistance, or a related field.
Experience supporting senior leaders in a fast-paced environment.
Strong knowledge of Microsoft Office (Word, Excel, PowerPoint) and the ability to learn new software and systems.
Excellent organizational, multitasking, and time management skills.
Strong verbal and written communication skills.
Ability to work independently with minimal supervision.
High level of professionalism, discretion, and confidentiality.

Nice To Haves

Strong interpersonal and relationship-building skills.
Exceptional attention to detail and organizational abilities.
Ability to prioritize competing demands and work under pressure.
Proactive, resourceful, and solutions-oriented.
Team player with a positive and service-oriented attitude.
Ability to anticipate needs and take initiative.
Flexible and adaptable in a dynamic environment.

Responsibilities

Serve as a point of contact for visitors, employees, and vendors.
Cover reception as needed.
Schedule and coordinate meeting rooms.
Oversee day-to-day office operations to ensure smooth functioning.
Order, stock, and track office supplies, snacks, and equipment.
Coordinate incoming and outgoing mail, packages, and deliveries.
Ensure office equipment is maintained and in good working order.
Perform ad hoc administrative tasks including errands, couriering documents, and setting up or clearing meeting rooms.
Liaise with building management regarding repairs, maintenance, security, and facility-related matters.
Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
Coordinate office events, celebrations, employee engagement initiatives, and team-building activities.
Help foster a positive, inclusive, and well-organized office environment.
Provide administrative support by managing calendar, scheduling meetings, and coordinate appointments.
Assist with special projects and executive initiatives.
Support confidential and sensitive matters with professionalism and discretion.