Executive Administrator & Office Coordinator

Knox Systems

2d•$70,000 - $85,000

About The Position

This role is ideal for a professional with high energy and motivation. The ideal candidate will own the office, keep things running smoothly and support Executives and the entire team. This is a position that can lead to growth in the area of your choice as you learn the business. We’re looking for a motivated, curious, and people-oriented Executive Administrator & Office Coordinator to help support our new office space. We are a fast-growing team that takes work seriously and has fun.

Requirements

2+ years in office management, operations, executive support experience or a similar role.
Extremely organized with precise attention to detail.
Comfortable with ambiguity and building things from scratch
Strong communicator, written and in person
Ability to handle confidential information with discretion
Ability to prioritize and multitask in a fast-paced environment
Professional demeanor and executive presence.

Responsibilities

Be the face of the office; greet visitors, manage the office logistics, own the front desk energy.
Support to COO and CISO in multiple ad hoc projects; which may include calendar oversight, travel and expenses.
Keep the environment in employee and client conditions.
Operational oversight and management of supplies, vendors, facilities, amenities and maintenance requests.
Coordinate conference room bookings and ensure meeting spaces are guest ready.
Manage all logistics and catering services for internal and external meetings.
Plan office on-site meetings for internal folks and all Knox employees, clients and visitors to the office and the occasional Friday wind-down.
Manage ingoing and outgoing package and office mail.
Assist with basic accounting tasks such as invoice tracking and purchase orders in the Company systems for all office expenses.
Main point of contact to building management on access, repairs, and day-to-day facilities issues and office access.
Maintain visitor logs and issue guest badges in line with security protocols.
Be the person everyone goes to when they don't know who to go to.