Executive Office Administrator

Boeing•Auburn, WA

2d•$71,250 - $75,000•Onsite

About The Position

Boeing Commercial Airplanes (BCA) is seeking an Executive Office Administrator to join the Fabrication Division in Auburn, Washington. This role provides high-level administrative support to the Fabrication Fulfillment, Finance, and Quality executives, playing a critical part in maintaining smooth executive office operations through exceptional coordination, clear communication, strict discretion, and meticulous attention to detail. As a trusted partner to leadership, the Executive Office Administrator manages daily administrative responsibilities, advances strategic priorities, and fosters effective cross-functional communication across the organization.

Requirements

1+ years of experience in an administrative support or receptionist role
Experience managing schedules and calendars using Microsoft Outlook
Experience managing multiple projects simultaneously, prioritizing tasks, and meeting deadlines in a fast-paced environment

Nice To Haves

Associate's or bachelor's degree preferred
Experience using Concur and proficient in setting up travel and expense management
Experience interfacing and communicating with business leadership, including C-level executives
Ability to maintain confidentiality and exercise sound judgement
Strong problem-solving skills and ability to work independently

Responsibilities

Coordinates and processes domestic and international business travel arrangements
Monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards
Collects and compiles data to provide visibility of status for traveler's review and/or signature
Creates, edits and maintains electronic and written communication
Tracks and maintains information relative to department and business operations
Verbally communicates a wide variety of information to multiple audiences
Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information
Prioritizes and schedules management-level employee time and availability for efficient use of time
Tracks and maintains designated conference room schedules for availability and efficient use of resources
Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources
Orders and maintains office supplies
Plans and implements logistics for executive level internal and external events
Works under limited supervision