Office & Executive Administrative Assistant

Creative Church•Maple Grove, MN

About The Position

Creative Church is seeking a highly organized, proactive Office & Executive Administrative Assistant to manage the church office, systems, and support the executive team. This role requires strong critical-thinking and executive-function skills, initiative, and a love for organization. The ideal candidate anticipates needs, solves problems, creates systems, and helps leaders and teams operate more effectively. This is more than a basic clerical position; it involves strategic thinking and proactive problem-solving to ensure the office and executive functions run smoothly and efficiently.

Requirements

Unusually strong executive-function skills.
Extremely organized and dependable.
Strong critical-thinking and problem-solving abilities.
Natural initiative-taker.
Ability to receive a goal without needing every individual step explained.
Proficiency in prioritizing tasks when multiple items require attention.
Ability to follow through and close loops on tasks.
Attention to detail and ability to anticipate needs.
Flexibility to shift between administrative work, executive support, practical office needs, and unexpected problems.
Clear and professional communication skills.
Comfort working independently.
Excellent judgment, knowing when to make a decision and when to ask for guidance.
Teachable, flexible, and able to thrive in a fast-moving ministry environment.
Ability to handle confidential information with maturity and discretion.
Genuine heart to serve the local church and support its mission.
Comfort with basic office technology.
Ability to learn new platforms quickly.
Proficiency in Microsoft Word.
Proficiency in Microsoft Excel.
Proficiency in Microsoft PowerPoint.
Proficiency in Microsoft Outlook.
Experience with shared calendars and cloud-based file systems.
Experience with online ordering and inventory management.
Familiarity with AI tools such as ChatGPT and other productivity tools.

Responsibilities

Oversee the day-to-day organization and function of the church office.
Maintain office supplies and inventory, anticipating needs and placing orders.
Track office-related expenses and manage budgets.
Organize storage, workrooms, supply areas, shared spaces, and administrative systems.
Receive, organize, and distribute deliveries, mail, and packages.
Coordinate vendors and resolve routine office-related issues.
Run occasional errands and handle practical administrative needs.
Create and improve office systems for organization, efficiency, and excellence.
Provide administrative support to the executive leadership team.
Coordinate meetings, appointments, documents, and follow-up actions.
Translate conversations and decisions into clear next steps.
Track projects, deadlines, and outstanding action items.
Prepare documents, spreadsheets, reports, presentations, and other administrative materials.
Research solutions and gather information to support informed decision-making.
Assist with special projects and adapt to changing priorities.
Handle sensitive information with discretion and professionalism.
Identify administrative problems and proactively solve them.
Develop improved systems for inefficient or unclear processes.
Think ahead to prevent problems.
Learn new software and technology quickly.
Utilize AI tools to enhance efficiency, research, organization, and workflow.
Help the team find smarter and more efficient ways to accomplish recurring tasks.