Office Courier

City of New York•New York City, NY

1d•Onsite

About The Position

The Administrative Services unit is responsible for providing office support for the agency such as scanning and processing documents, archiving records, operating the mailroom, and special projects as assigned. Under the supervision of the Administrative Services Supervisors, this candidate will be responsible for various administrative duties, which include but are not limited to the following: - Manage collection, sorting, and delivery of internal and external mail across multiple offices; serve as a backup mail attendant as needed; - Handle physical tasks including moving, storing, and transporting shred boxes (up to 25 lbs.); - Maintain and monitor Personnel Data Files (PDF) for active Police Pension Fund members, ensuring data accuracy and document integrity; - Identify and resolve data discrepancies; prepare, scan, and file documents using systems such as the Comprehensive Officer Pension System (COPS); - Process documentation in a timely and organized manner for both active and retired Police Pension Fund members; - Track and log maintenance requests for office equipment including copiers, fax machines, and scanners; - Provide support for special projects assigned by the Supervisor.

Requirements

By the last day of the Application Period you must have a four-year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization.
Candidates must be permanent or reachable on a viable civil service list in the Office Machine Aide title to be considered for this position unless you are applying through the 55-a program.

Responsibilities

Manage collection, sorting, and delivery of internal and external mail across multiple offices; serve as a backup mail attendant as needed
Handle physical tasks including moving, storing, and transporting shred boxes (up to 25 lbs.)
Maintain and monitor Personnel Data Files (PDF) for active Police Pension Fund members, ensuring data accuracy and document integrity
Identify and resolve data discrepancies; prepare, scan, and file documents using systems such as the Comprehensive Officer Pension System (COPS)
Process documentation in a timely and organized manner for both active and retired Police Pension Fund members
Track and log maintenance requests for office equipment including copiers, fax machines, and scanners
Provide support for special projects assigned by the Supervisor