Office Coordinator - Open to Current CSULB Employees Only
About The Position
Join the vibrant community at California State University, Long Beach (CSULB)! Located just three miles from the Pacific Ocean, CSULB offers an inspiring workplace and an exceptional Southern California lifestyle. Our 322-acre campus serves more than 42,000 students and is known for its commitment to student success, innovation, and impactful academic and research initiatives. As a member of the CSULB community, you’ll experience a dynamic environment filled with cultural landmarks, collaborative energy, and opportunities to make a meaningful difference. Long Beach blends coastal relaxation with urban vibrancy, offering miles of beaches, year-round sunshine, a thriving arts and food scene, and convenient access to both Los Angeles and Orange County. It’s an ideal place to grow your career while enjoying everything Southern California has to offer. Join the California State University (CSU) and explore career opportunities that advance student success and strengthen California’s future—offering competitive compensation, comprehensive benefits, and professional growth.
Requirements
- Equivalent to four years of administrative support experience required.
- Ability to communicate with an ethnically and culturally diverse campus community.
- Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.
- Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."
- Exercises sound judgment and discretion while maintaining the highest levels of confidentiality and professionalism.
- Ability to analyze complex situations, resolve issues independently, or appropriately delegate matters in accordance with OTP guidelines.
- Ability to thrive in a fast-paced and highly sensitive environment.
- Ability to effectively manage multiple priorities while collaborating with OTP team members and partners across the University.
- Exceptional oral and written communication skills, enabling them to build and maintain positive relationships with a diverse range of stakeholders, including executive leaders, dignitaries, civic organizations, and nonprofit agencies.
- Highly proficient in office technology and software applications, including Microsoft Office Suite (Excel, Word, PowerPoint), Adobe products, electronic signature platforms, Outlook, Microsoft Teams, and Zoom.
- Ability to prepare professional correspondence, reports, presentations, agendas, meeting materials, and web content, as well as coordinate complex scheduling needs.
- Strong understanding of graphic design principles and related software, allowing them to create polished and effective visual communications.
Nice To Haves
- Bachelor’s degree is preferred and can be substituted for two years of experience.
Responsibilities
- Serves as the first point of contact for the Office of the President and University Relations and Development, directing callers and visitors to the appropriate individuals, departments, and campus areas.
- Facilitates work on special projects and initiatives and provides administrative support duties.
- Assists the President’s Scheduler and Events Coordinator in scheduling and coordinating events, contacting guests and campus visitors, securing Presidential Event Forms and parking.
Benefits
- Up to 24 vacation days per year (based on employee group and/or length of service)
- 14 paid holidays
- 12 sick days annually with unlimited accrual
- A variety of medical, dental, and vision plans
- Participation in the CalPERS defined benefit plan
- Voluntary savings options such as 403(b), 401(k), and 457 plans
- Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit
- Confidential counseling and support services for employees and their families
- Wellness programs
- Professional development opportunities
- Insurance options including life, disability, and pet insurance
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
