Office Coordinator

Kincell Bio•Gainesville, FL

28d•Onsite

About The Position

Kincell Bio is seeking a highly motivated Office Coordinator who will be a key contributor to a dynamic and collaborative on-site team. The Office Coordinator will play a vital role in our growing company, providing key administrative duties required for a successful business. As Office Coordinator, the successful candidate will be responsible for day-to-day business office management, including planning and scheduling company events, managing receptionist duties, and assisting with guest and executive travel.

Requirements

Bachelor’s degree or equivalent work experience
5+ years’ experience in office management or executive administration
Excellent communication skills
Demonstrated ability to maintain confidential employee and business information
Proficiency in MS Office

Responsibilities

Plan, schedule, organize, and run employee engagement events.
Order and stock site refreshments, office supplies, and swag items.
Responsible for receptionist duties and front-desk responsibilities.
Assist executive staff with travel arrangements, scheduling, and expense report submissions and approvals.
Assist in coordinating and hosting site visits and managing meeting logistics such as calendar invitations, room reservations, and catering.
Assist with special projects as needed to support quarterly department goals.
Serve as administrator for HR department platforms and admin processes.
Assist staff with routine questions.
Update and maintain company compensation data and structure.
Organize and prepare slide deck and materials for meetings such as town halls.
Coordinate recruitment, hiring, and onboarding of new employees.
Manage candidate communications and interview scheduling.
Update and maintain job postings for the company website and external job boards.
Update and maintain employee records.
Send site-wide and company-wide communications relating to site visits, employee engagement activities, etc.
Other duties as assigned.