Office Coordinator
About The Position
At Adams Thermal Systems, we are growing—and with that growth comes opportunity. The Office Coordinator role is a dynamic, high-impact position that sits at the center of our organization. This individual will serve as both a relationship builder and a data-driven problem solver, requiring strong interpersonal skills, sound judgment, and the ability to analyze information to support decision-making. This role interacts daily with employees, customers, and leadership, while also working behind the scenes to manage data, reporting, and systems that keep the business running efficiently. The ideal candidate thrives in a fast-paced environment, enjoys wearing multiple hats, and can seamlessly shift between providing a welcoming front-line presence and delivering accurate, insightful administrative and analytical support.
Requirements
- Accuracy and attention to detail.
- Ability to communicate effectively with personnel by telephone, in person, or through email.
- Advanced in MS Suite, including Excel PivotTables, VLOOKUP, INDEX/MATCH, and data tables.
- Excellent time management skills with a proven ability to meet deadlines
- Ability to work with multiple teams of people on multiple projects simultaneously.
Nice To Haves
- Associate degree in office administration or related field preferred.
Responsibilities
- Answers inbound phone calls and route the call to the appropriate personnel
- Welcome visitors and direct them to relevant office/personnel
- Generate security badges and assigns security profile for new employees and visitors
- Scan and upload documents
- Maintain inventory of office supplies and purchase new supplies as needed
- Provide backup to Document Control Specialist
- Prepare regularly scheduled reports to support management decision making.
- Generate reports of company metrics such as internal and external defects and scrap
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
