Office Coordinator

First Supply•Appleton, WI

6d•Onsite

About The Position

First Supply, a fifth-generation family-owned company, has served the Upper Midwest for over 125 years. Guided by our Employee Value Proposition, Where Tradition Meets Innovation, we foster a workplace where people learn, grow, and contribute to a company that values its heritage while embracing progress. Our teams take pride in supporting customers and communities, creating meaningful work and rewarding careers every day. First Supply is seeking a skilled Office Coordinator to assist the Regional Accounting and Office Manager (RAOM) with day-to-day Human Resources, Accounting and Administrative duties. An excellent Office Coordinator is, above all, customer service focused, organized and great with communication. Looking for someone that is comfortable working with people and able to carry out accounting and administrative duties with accuracy, attention to details and urgency. This is an exciting opportunity! First Supply value your opinion, helps you reach your goals, and makes it easy for you to maintain a work-life balance. Start your career today and have fun while doing it!

Requirements

Experience in general office/clerical work and multi-line telephone system
Computer knowledge and skills particularly with Microsoft Office and Excel and the ability to learn First Supply LLC's business system
Demonstrated organizational skills
Ability to read, speak, understand and write English
Ability to add, subtract, multiply and divide all units of measure
Ability to be bonded as defined by First Supply LLC's fidelity bond insurance carrier
Attendance on a regular and consistent basis

Nice To Haves

Experience in Accounting (preferred)

Responsibilities

Assist with accounting functions for the branch/region
Balance ledger accounts including bank reconciliation, inter-company cash transfer account, promotional account, house operation account and cash account
Maintain and monthly reconcile the petty cash account
Work with the Credit Manager to reconcile/collect major accounts receivable
Cash/Credit Card functions including cash handling, credit card processing, tendering, POAs, Journal Entries
Maintain vendor PO records and work with the team to resolve any inaccuracies
Code and submit paperwork and expenses for accounts payable
Code and submit shipping invoices
Monitor and collect on employee purchase accounts
Provide back-up for routine billing both direct and inter-company direct
Ensure all office equipment is installed properly and maintained in proper working condition and that required inventory is present for continued operation
Order necessary supplies of paper, labels, printer ribbons and other office and computer supplies
Maintain security and telecommunication systems
Obtain and supervise repair and maintenance contracts for the building
Maintain conference and/or training room calendars
Coordinate staff meetings and trainings, counter days and promotional outings as directed by the General Manager
Assist in providing orientation to new employees
Ensure accuracy of wage and hour information in Ceridian Dayforce
Enter corrections into the timecard system
Prepare and submit biweekly hours report for payroll
Other duties as assigned by the RAOM, Branch Manager or Operations Manager