Office Coordinator

TCWGlobal•Akron, OH

6d•Onsite

About The Position

We are looking for a dependable, detail-oriented Office Coordinator to join our team in Akron on a part-time basis. This role plays a key part in creating an efficient, welcoming, and productive office environment. As the first point of contact for visitors and a central support figure for staff, the Office Coordinator ensures daily office operations run smoothly and supports a positive workplace culture. This is a great opportunity for someone who enjoys multitasking and taking initiative.

Requirements

Minimum 2 years of experience in office coordination, administration, or a related role
Exceptional organizational and time-management skills
Clear, professional communication skills, both written and verbal
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Comfortable learning and using office management platforms or tools
Friendly, approachable demeanor with a proactive, can-do attitude
Ability to maintain confidentiality and professionalism

Responsibilities

Monitor and maintain inventory of office supplies and place orders as needed
Oversee maintenance and functionality of office equipment and facilities
Liaise with building management, service vendors, and suppliers to coordinate office needs
Ensure common areas (e.g., kitchen, meeting rooms) remain tidy, organized, and fully stocked
Assist in managing schedules, calendars, and meeting coordination for leadership and team members
Provide travel booking assistance, including flights, lodging, and itineraries, when needed
Support day-to-day administrative tasks, employee onboarding tasks and special projects
Coordinate incoming mail and assign to appropriate groups for review
Welcome and assist office guests and visitors, providing a warm and professional first impression
Answer and route incoming calls and handle general inquiries
Manage incoming and outgoing mail, deliveries, and shipments
Organize and execute internal team events, office celebrations, and team-building activities
Coordinate logistics for meetings, including room booking, refreshments, and materials
Assist in initiatives that promote a positive, engaging, and inclusive office culture
Maintain accurate records, including invoices, receipts, and office logs
Processing incoming mail by scanning and sending to the appropriate department
Support expense reporting and document filing
Provide general assistance to colleagues and leadership across departments
Proactively identify ways to improve processes and enhance office efficiency