Office Coordinator

northwoodspace•Los Angeles, CA

11d•Onsite

About The Position

As an Office Coordinator at Northwood, you will help create a welcoming, organized, and highly functional workplace experience as our Torrance footprint continues to expand. You will own front door and guest management, support day-to-day office operations, and coordinate the details that keep our spaces running smoothly for employees, candidates, vendors, and visitors. In this role, you will partner closely with Facilities, People Operations, Recruiting, and internal teams to ensure the office is polished, prepared, and responsive to the needs of a fast-growing company. Your work will directly support Northwood’s ability to scale by strengthening the employee and visitor experience while enabling the Facilities team to focus on broader infrastructure and space needs.

Requirements

Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities in a fast-moving environment
Strong communication and interpersonal skills, with a focus on delivering an excellent guest and employee experience
Professional, welcoming, and service-oriented presence, especially when representing Northwood at the front door
Ability to troubleshoot day-to-day office issues, adapt quickly, and keep operations moving smoothly
Proactive, resourceful, and highly responsive, with a strong sense of ownership
Comfortable working cross-functionally with Facilities, People Operations, Recruiting, vendors, employees, and visitors
Able to maintain discretion and professionalism when handling confidential or sensitive information
Excited to help build and improve office operations as Northwood continues to grow its physical footprint

Nice To Haves

Prior experience in office coordination, workplace operations, front desk operations, hospitality, recruiting coordination, or a similar in-person support role
Experience supporting a fast-paced, high-growth, startup, aerospace, hardware, manufacturing, or technical environment
Strong customer service or hospitality mindset, with experience creating a polished and welcoming experience for guests, candidates, employees, and vendors
Experience coordinating office logistics across multiple workspaces, buildings, or an expanding physical footprint
Familiarity with visitor management, office access systems, mail and package coordination, vendor coordination, or workplace tools

Responsibilities

Own front door operations and guest management, including greeting visitors, candidates, vendors, and employees in a professional and welcoming manner
Serve as a primary point of contact for office visitors, ensuring a high-quality experience from arrival through departure
Coordinate guest check-in processes, visitor badges, meeting room readiness, and general office access logistics
Support day-to-day office operations across Northwood’s expanded footprint, ensuring spaces are organized, stocked, functional, and ready for employee use
Partner closely with Facilities, People Operations, Recruiting, and internal teams to support office needs, onsite interviews, employee events, and visitor logistics
Manage office coordination tasks such as supplies, snacks, conference room readiness, mail and packages, vendor coordination, and general workspace upkeep
Help identify and resolve office issues quickly, escalating facilities-related needs to the Facilities Manager as appropriate
Support employee experience by maintaining a polished, welcoming, and efficient office environment
Assist with internal events, meetings, lunches, and onsite logistics as needed
Continuously identify opportunities to improve office coordination processes, guest experience, and day-to-day workplace efficiency
Maintain confidentiality and professionalism when handling sensitive employee, candidate, visitor, and company information