Office Coordinator

American Chillers LLC•Columbia, SC

11d•Onsite

About The Position

American Chillers is a growing chiller manufacturer in Columbia, SC, serving customers in cold plunge, breweries, dry cleaning, medical, and other niche industries. We're looking for a career Office Coordinator — the kind of person customers, suppliers, and our own team all want to keep working with for years. Humble. Hungry. Smart. The one who shows up, gets it right, and quietly makes everyone around them better. This isn't a stepping-stone job. We're looking for someone who wants to put down roots and grow with us for the long haul.

Requirements

3+ years in office management, operations coordination, or senior administrative roles (manufacturing, construction, or trades experience a plus)
Strong AR/AP fluency and comfort with ERP and accounting software
Excellent written and verbal communication
Curiosity about how technology — ERP, automation, AI — can make small-business work better
Proficiency in Microsoft Office (Excel, Word, Outlook) and comfort with ERP/accounting software
Excellent written and verbal communication skills
Ability to work independently and manage priorities in a fast-paced environment
High School Diploma or Equivalent (Associate’s or higher a plus)

Nice To Haves

manufacturing, construction, or trades experience a plus
Associate’s or higher a plus

Responsibilities

Produce and dispatch customer invoices promptly
Document and monitor incoming payments
Follow up on overdue accounts and address billing concerns
Maintain precise AR records and perform account reconciliations
Process vendor invoices and expense claims
Guarantee timely and accurate bill payments
Reconcile accounts payable transactions
Coordinate with purchasing and suppliers to resolve discrepancies
Organize outgoing shipments with carriers and freight services
Prepare packing slips, bills of lading, and associated documentation
Monitor shipments and provide status updates to clients
Collaborate with production to ensure prompt order fulfillment
Act as a primary point of contact for customer inquiries
Provide updates on order statuses and swiftly resolve issues
Answer phone calls and route communications to the appropriate department
Assist with general office tasks, including filing, records management, and managing office supplies