Office Coordinator- Orlando Health Watson Clinic Lakeland Highlands Hospital-Lakeland, FL

Orlando Health•Lakeland, FL

15h•Onsite

About The Position

Orlando Health is expanding its reach by combining the strengths of Orlando Health and Watson Clinic to offer award-winning specialty care in Polk County. The new Orlando Health Watson Clinic Lakeland Highlands Hospital, opening in Summer 2026, will be a state-of-the-art, seven-story, multi-specialty hospital serving as a vital healthcare hub. This facility will feature over 300 inpatient beds, 69 emergency and observation beds, 11 operating rooms, four cardiac interventional suites, dedicated labor and delivery services with a NICU, and comprehensive cardiovascular, neurology, and oncology services. Joining the opening team offers a unique opportunity to be part of shaping the future of healthcare in Polk County from the ground up.

Requirements

High school diploma or equivalent required.
Minimum of four (4) years of secretarial, administrative, or office management experience required.
Two (2) years of post-secondary education in Secretarial Science or a related business field may be substituted for two (2) years of the required experience.

Nice To Haves

Coursework or post-secondary education in Secretarial Science, Business Administration, Office Management, or a related field is preferred.

Responsibilities

Conduct department orientation and onboarding for new employees, including training on software systems, telephone procedures, office equipment, departmental policies, customer service expectations, job competencies, and coaching plans.
Assign, prioritize, distribute, and monitor work assignments while reviewing the quality and accuracy of work performed by office staff.
Coordinate and oversee administrative functions for office teams, including filing, document preparation, record retention, duplication services, faxing, mail distribution, and supply ordering.
Manage employee scheduling and monitor timekeeping and payroll reports for accuracy and compliance.
Coordinate logistics for meetings, conferences, seminars, and business travel, including preparation and timely submission of travel expense reports.
Assist in developing department goals, policies, procedures, budgets, statistical reports, and process improvement initiatives.
Compile, prepare, analyze, and maintain complex reports, proposals, financial data, statistical information, and personnel records.
Draft and prepare correspondence, invoices, reports, presentations, meeting minutes, and other business documents while maintaining organized and confidential files.
Maintain regular and dependable attendance in accordance with organizational policies and applicable federal, state, and local regulations.
Ensure compliance with all organizational policies, procedures, and regulatory requirements.
Independently resolve routine office issues and implement solutions; collaborate with leadership on more complex matters.
Attend departmental meetings, training sessions, and in-service programs; prepare and present reports as needed.
Provide ongoing training and support for office staff, ensuring completion of all required training, certifications, health screenings, and compliance requirements.
Promote employee growth and development through educational opportunities, workshops, and professional development programs.
Perform other duties and special projects as assigned.