Office Coordinator - Part-Time - Toronto

Canadian Federation of Independent Business•Toronto, ON

1d•Onsite

About The Position

At CFIB, your work supports small businesses in your community and across the country. You’ll have a hand in shaping the economy and future of the country. You will be independent through flexibility and accountability, so you can live and work at your best. You will join an organization that is collaborative and supportive, where more than 90% of the employees agree it’s a great place to work. You will work closely with colleagues both locally and across the country, building upon synergies and learning from one another. You make a difference when you work at CFIB. We have an exciting opportunity for a part-time position (21 hours/week, Tuesday, Wednesday, Thursday) as an Office Coordinator in our Toronto office. Reporting to the Director, Executive Support, the Office Coordinator is the operational hub of CFIB's Toronto office. This role goes well beyond a traditional reception function. While it includes welcoming visitors, incoming calls are not routed through the front desk and in-person traffic is limited. The focus is on keeping the office running smoothly and supporting the people who lead it. The Office Coordinator is primarily responsible for office coordination, workplace services, and administrative support for the President's Office, including assisting in planning and coordinating meetings and events. This is a role for someone who takes pride in creating a professional, efficient, and welcoming workplace environment and who thrives when working closely with senior leadership.

Requirements

Excellent written and verbal communication and interpersonal skills in English
Demonstrated ability to handle confidential and sensitive information with discretion and professionalism
Strong organizational and time management skills, with the ability to manage multiple priorities in a fast-paced environment
A motivated self-starter with sound judgment, attention to detail, and a proactive service mindset
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, and SharePoint)

Nice To Haves

French language skills (written and verbal) is an asset
Previous experience in an office coordination or administrative support role is an asset

Responsibilities

Welcome visitors and respond to general office inquiries in a professional and service-oriented manner
Coordinate meeting room bookings for internal meetings and building tenants, including oversight of conference centre usage and monthly tenant invoicing
Prepare and support internal and external meetings and events for the President's Office and executive initiatives, including materials, catering, shipping, and post-meeting follow-up
Monitor and triage the general CFIB email inbox and respond to general inquiries as appropriate
Manage inventory, ordering, and proactive restocking of office, kitchen, meeting room, and conference centre supplies
Serve as the primary point of coordination for Toronto office operations
Receive, review, and route office-related invoices and expenses to Finance as required
Maintain and update staff directories and internal lists and Hubs
Proactively identify opportunities to improve office efficiency, workplace experience, and service standards
Participate in special projects and perform other administrative duties as assigned