Office Coordinator
About The Position
Federal Realty is a proven leader in the ownership, operation, development and redevelopment of premium retail real estate in the country's best markets. We are an innovative and dynamic real estate company that owns and manages a best-in-class portfolio of community shopping centers and mixed-use properties. Federal Realty’s well-respected real estate investment and management team delivers a significant combination of small and large scale, value-add investments that make working at Federal rewarding. While Federal Realty is one of the largest publicly traded real estate investment trusts in the country, as measured by the value of our assets, we're functionally a small company by most standards and we operate that way. Team members with initiative and proven ability get involved in many facets of executing Federal’s business plan. Federal Realty is seeking an Office Coordinator to provide administrative support and front desk coverage at our regional office in El Segundo, California. The ideal candidate will possess strong interpersonal and customer service skills, exceptional organizational abilities, and the initiative to work independently in a fast-paced environment.
Requirements
- Must have a high school diploma, some college preferred
- 2+ years' experience in an office support role
- Proficiency in Microsoft Word, Excel, and Outlook
- Demonstrated strong verbal and written communication and interpersonal skills
- Strong attention to detail
- Excellent organizational and time management skills
- Highly dependable with demonstrated ability to plan and schedule
- Problem solving and basic troubleshooting skills
- Must be comfortable standing and lifting up to 30 pounds
- Working knowledge of office machines including scanners, voicemail systems, and copiers
- Flexibility and the ability to prioritize new tasks as they come in
- Team player who can also work independently
Nice To Haves
- Experience processing expense reports preferred
Responsibilities
- Provide a high level of customer service to the various departments in the El Segundo office
- Perform general office administrative support functions to include: data entry, word processing, and report generation; uploading and coding invoices in Nexus; preparing and follow up on contracts and work orders; executing capital contracts in the accounting system; preparing and reviewing vendor set up forms
- Perform front desk duties to include welcoming guests, handling calls and routing calls appropriately
- Prepare and process expense reports for the Development and Asset Management team
- Provide backup support for property management administrative needs as required
- Assist other departments with special projects, scheduling of meetings, and events
- Order all office and kitchen supplies
- Assist with kitchen duties, including restocking of beverage machines and kitchen supplies
- Arrange for service, as needed, including postage machine, copier machines, HVAC equipment, kitchen appliances, etc.
- Handle all incoming mail and distribute appropriately
- Stock all copiers/copier centers throughout the office ensuring all copy areas are fully stocked with paper/supplies
- Other duties and responsibilities as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
