Office Coordinator - Eugene

NEXGEN TEAM LLC•Eugene, OR

3d•Onsite

About The Position

As Office Coordinator, you will be the first point of contact for the company. You will handle the flow of people through the business and perform front office duties as defined below. Carson has been synonymous with quality and service since 1938. Originating as a heating oil provider in Portland, we have expanded our reach across the Pacific Northwest, offering a diverse range of services including fuels, lubricants, propane, industrial solutions, and more. Our commitment to customer satisfaction drives our success and inspires our dedicated team!

Requirements

Proven work experience in a similar role (minimum 1 years’ experience)
Proficient with 10-key, Microsoft Office Suite (Word, Excel, PowerPoint)
Experience with multiline phone system, Mitel and/or ShoreTel telephone systems a plus
Professional appearance
Solid communication skills both written and verbal
Ability to organize, multitask, prioritize, and work under pressure
Punctuality is essential
High School diploma.

Responsibilities

Providing and maintaining exceptional customer service to our customers both internal and external
Serve visitors by greeting, welcoming, directing, and announcing them appropriately
Answer, screen, and forward incoming phone calls while providing basic information when appropriate
Take payments over the phone as well as walk-in customers
Cash applications -posting checks, credit cards, EFT’s, etc.
Data entry including truck mileage and vehicle maintenance hours
Assist with daily and monthly closing tasks
Print customer cardlock cards when needed.
Truck & Trailer BOL daily sorting and filing
Receive and sort daily mail, couriers, and deliveries
Maintain security by following procedures and controlling access
Manage conference room calendars by scheduling meetings/appointments and resolving conflicts
Maintain order and cleanliness of the supply room
Order office and postage meter supplies
Order catering as needed for meetings
Prepare Federal Express shipments
Point of contact for vending machines, water dispensers, and other related vendors
Various projects and tasks as assigned by Manager
Serve as a primary or secondary backup for Lubes Office Support position when needed.
Maintain a team environment with other employees and departments.
Mail collection from Post Office
General administration tasks as required