Office Coordinator

TUCKER ARENSBERG, P.C•West Fairview, PA

27d•Onsite

About The Position

Tucker Arensberg, P.C., is a mid-sized, full-service law firm that has been ranked among the Best Law Firms in the country, according to the Best Lawyers® "Best Law Firms" 2024 rankings. With attorneys and affiliates in Pittsburgh, Harrisburg, and Beaver, Pennsylvania, New York City, Cleveland, Ohio, Charleston, West Virginia, and the San Francisco Bay area, the firm has served the needs of businesses and individuals since 1900. In every engagement we undertake, we are driven as advocates, counselors, and partners to help our clients through whatever legal issues they may face. The Office Coordinator greets guests and clients visiting the office while adhering to office security protocols. The Office Coordinator is responsible for the daily administration of the office equipment, recordkeeping, facilities, and the out of office calendar. This position reports directly to the shareholder in charge of the Harrisburg office and Human Resources. The Office Coordinator will assist the legal support team with overflow work and coverage responsibilities.

Requirements

Strong proficiency in Microsoft Office Suite.
Organization and attention to detail.
Ability to follow office safety and compliance protocols.
High school diploma and at least 5 years' prior administrative support experience

Nice To Haves

Active notary
Prior legal support experience
Demonstrated related experience may be substituted for preferred education

Responsibilities

Maintain the reception area and greet visitors. Notify the appropriate personnel of their arrival.
Forward voicemails and emails to the appropriate attorney or support staff personnel.
Ensure lunchroom and conference room supplies are replenished and well maintained.
Contact building maintenance with issues or requests.
Coordinate with the Office Services Manager and the Chief Operating Officer on office moves, tenant processes, and evaluation of office equipment and furniture.
Responsible for receiving daily mail and preparation of outgoing mailings.
Oversee maintenance of conference room conferencing equipment to ensure updates occur regularly. Report any issues to Information Technology.
Send monthly accounting information on banking, escrow ledger, petty cash, and expense reports to Finance.
Oversee the monthly distribution of attorney bill memos and submit it to the billing department.
Ensure all office equipment is maintained regularly. Follow-up with information technology on any issues and schedule repairs as necessary.
Report postage records to Accounting for the postage meter. Reload when funds are low.
Arrange luncheons for staff meetings and employee events. Assist Human Resources with the coordination of employee events.
Assist Human Resources and Information Technology with the onboarding of new hires in the office.
Manage the file room and library records and resources. Responsible for the decisions to destroy or maintain closed files and the retrieval of files stored offsite.
Cover overflow responsibilities of legal support staff when needed.