Office Coordinator

Grundfos • Indianapolis, CA

10d • Onsite

About The Position

Peerless Pump Company, an Indianapolis-based subsidiary of Grundfos, is seeking an experienced Office Coordinator for its Business Support team. The Office Coordinator is the first point of contact for visitors and callers and provides administrative support to help Peerless operations run smoothly. The role supports HR, EHS, and senior management functions, while helping ensure visitors, employees, and callers receive professional, positive interactions. The position is based in Indianapolis, Indiana. Relocation is not supported, and candidates must be authorized to work in the U.S. without current or future employment-based visa sponsorship. The role is hourly and non-exempt, with a stated salary range of $46,700–$61,845. Individual pay depends on market location and the candidate’s profile.

Requirements

• High school diploma.
• At least 2 years of experience in an administrative support capacity.
• Excellent proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Strong verbal and written communication skills and the ability to interact professionally across all organizational levels.
• Ability to maintain strict confidentiality and work independently in a dynamic, fast-paced environment.
• Detail-oriented, organized, and welcoming demeanor.
• Must be authorized to work in the U.S. without employment-based visa sponsorship now or in the future.

Nice To Haves

• Vocational certificate or Associate's Degree.
• Experience in Human Resources or office support functions.
• Experience with SAP.

Responsibilities

• Greet visitors in the front lobby and manage incoming calls on the main phone line, directing inquiries to appropriate contacts.
• Coordinate meetings and company events, including scheduling, food orders, room setup, and budget management.
• Provide administrative support to HR and EHS, including maintaining training files, pension files, badge systems, and confidential records.
• Manage office supplies and vendor accounts; create purchase orders, code invoices, and distribute mail.
• Prepare company communications, recognition certificates, newsletters, and PowerPoint presentations.
• Maintain the company intranet and Yammer site.
• Serve as an IT Buddy and participate actively in the Employee Activities Committee, supporting onboarding and employee engagement initiatives.

Benefits

• Annual bonuses.
• Health insurance.
• Well-being activities.
• Three additional paid leave days for volunteering.
• On-demand training and structured development programs.
• Paid time off and paid holidays.
• Merit increases.
• Employee stock purchase programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED