Office Coordinator

Pae Consulting Engineers•New York, NY

95d•Hybrid

About The Position

The Office Coordinator provides administrative support for PAE staff by performing routine clerical, secretarial and administrative activities to ensure smooth operations of the office. Typical duties include answering and directing incoming calls, welcome visitors, providing customer assistance, maintaining supplies and equipment, and mail distribution.

Requirements

Strong organizational and multitasking skills
Exceptional customer service skills and professional phone manner
Dependability and flexibility
Confidentiality and ethical conduct
Positive attitude
Proficient in Microsoft Office Suite
High School Diploma
Willingness to travel

Nice To Haves

Experience with Database Programs preferred
Related office experience is a plus

Responsibilities

Field phone calls and greet visitors providing a professional and welcoming office experience
Prepare outgoing mail; sort and distribute incoming mail
Provide general administrative assistance to various departments
Maintain calendars, schedule meetings, and coordinate communications
Assist in the ordering, receiving, stocking and distribution of office supplies
Coordinate office catering needs
Coordinate the setup and cleanup of meeting rooms and shared spaces; ensure kitchen/coffee areas are well-maintained
Assist with general onboarding requirements
Book travel arrangements
Maintain equipment check-out
Support internal and external in-office group events
Special projects as needed
Perform other duties as assigned

Benefits

Employer paid health insurance (medical, dental, vision)
Annual 401k profit sharing based on company profit for the year and account contribution
Professional development reimbursements including state registration and professional association dues
Employer paid commuter/parking stipend
Cell phone stipend
Life insurance and disability benefits
Hybrid work schedule
Employee Assistance Program
9 paid holidays including an additional employee-selected day
Paid time off for sick leave, family leave, community service, holidays and vacation