Office Coordinator

CATHEXIS • Washington, VA

9h • $100,000 - $115,000 • Onsite

About The Position

CATHEXIS is seeking a dynamic Office Coordinator to support senior leader forums and office operations. The role supports the Office of the Under Secretary of Defense, Personnel and Readiness with technical, managerial, and administrative project tasks and is based onsite at the Pentagon daily. CATHEXIS is proactively building a pipeline of qualified candidates for future opportunities; a member of the Talent Acquisition team may contact candidates whose backgrounds align with anticipated needs if a role becomes available or for a proactive screening.

The coordinator reviews and quality-controls forum materials, manages senior leader calendars and RSVPs, coordinates meeting logistics, tracks deliverables and forum outcomes, prepares summaries, and manages forum SharePoint sites. The role also tracks office taskers, suspense dates, and deliverables, coordinates responses with Pentagon stakeholders, and manages contact distribution lists and communities of interest.

Requirements

• Active Secret DoD clearance and ability to upgrade to a Top Secret clearance.
• Bachelor’s degree.
• A minimum of 1 to 3+ years of professional work experience.
• Experience supporting the Department of Defense or Veterans Administration, or prior military experience.
• Experience in a DoD executive engine room.
• Excellent administrative skills.
• Demonstrated ability to perform all required duties.
• Ability to work responsibly and independently as well as under direct supervision.
• Experience with CATMS, ETMS2, TMT, or a similar task management system.
• Experience with standard Microsoft Office suite products, including Excel and SharePoint.
• Experience working in or supporting the DoD, providing administrative and logistical support in a fast-paced environment.

Nice To Haves

• A degree in English, Journalism, Political Science, or a related field.

Responsibilities

• Review, edit, and proofread senior leader forum read-ahead materials.
• Manage and coordinate senior leader calendars.
• Track and coordinate senior leader RSVPs for DoD senior leader forums, including the Deputy’s Management Action Group, Deputy’s Workforce Council, and Secretary’s Large Group.
• Coordinate day-of meeting logistics, including telecommunication connections, seating charts, and name tents.
• Manage deliverable schedules to ensure forum read-ahead materials are submitted and quality-controlled in a timely manner.
• Track forum outcomes, action items, and RSVPs.
• Write and coordinate forum summaries of conclusions.
• Manage forum SharePoint sites, including posting read-ahead materials, updating forum calendars, and managing site access.
• Manage and track office taskers, suspense dates, and deliverables, coordinating with Pentagon stakeholders to ensure timely responses and completion.
• Use CATMS or a similar task management system to assign, route, monitor, and close taskers while maintaining accurate records and status updates.
• Manage points-of-contact distribution lists and communities of interest.

Benefits

• Competitive compensation package; annual salary range of $100,000–$115,000, with final offers based on location, qualifications, experience, and skills.
• Performance bonuses.
• Medical insurance.
• Dental insurance.
• Vision insurance.
• 401(k) plan, including Traditional and Roth options.
• Basic and voluntary life insurance and AD&D coverage.
• Paid time off.
• 11 federal holidays.
• Parental leave.
• Commuter benefits.
• Short-term and long-term disability coverage.
• Training and development.
• Wellness program.
• Community outreach initiatives.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level