Office Coordinator (Part Time)
Automatic Entrances of Wisconsin•Waukesha, WI
•Hybrid
About The Position
Automatic Entrances of Wisconsin is seeking an organized and dependable Part Time Office Coordinator to own payroll and office administration — all while keeping AEW running smoothly. This will be a part-time, 20/30 hour per week position onsite on Mondays and flexible the rest of the work week.
Requirements
- Exceptional organizational skills, are highly detail oriented and dependable
- Prior experience with payroll processing and general office operations.
- Experience working with financial reconciliations, vendor management, and compliance documentation
- Professional communication skills and proven administrative proficiency
- Previous experience with common payroll and other office productivity tools
Responsibilities
- Process, audit, and post weekly payroll (hourly, salaried, prevailing-wage, and commissions), including calculating technician hours.
- Calculate, pay, and reconcile quarterly sales commissions.
- Administer the company's Ramp expense management platform.
- Own onboarding and off-boarding for new and departing employees, including first-day preparation and orientation.
- Administer fleet cards, cell phones/tablets, building security, keys/IDs, and employee clothing vouchers.
- Maintain personnel files, I-9s, OSHA logs, and EEO data; complete required federal and state filings.
- Oversee workplace safety recordkeeping and compliance documentation.
- Oversee office supplies, kitchen stock, and general office/kitchen inventory and restocking.
- Manage the company vehicle fleet (schedule maintenance, repairs).
- Manage MSP/IT, cleaning, landscaping, snow removal, and other outside vendors.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
