Office Coordinator

Atlantic Street Center • Seattle, WA

5d • $0 - $54,000 • Hybrid

About The Position

The Office Coordinator oversees office operations across ASC locations and serves as a central point of coordination for staff, visitors, and leadership. This role manages facilities operations, vendor relationships, financial administrative processes, inventory and storage systems, and workplace safety and compliance efforts. The Office Coordinator is responsible for maintaining safe, functional, and organized work environments and ensuring efficient, consistent office operations across all ASC sites in alignment with organizational policies and safety standards.

Requirements

• High school diploma or equivalent required.
• Minimum of 3 years of experience in office administration, office management, or facilities coordination.
• Experience coordinating vendors, facilities operations, or office systems.
• Current First Aid and CPR certification required, or ability to obtain certification within three (3) months of hire.
• Strong organizational and time management skills with attention to detail.
• Ability to build relationships and collaborate across the organization.
• Ability to manage multiple priorities and coordinate across departments and locations.
• Strong verbal and written communication skills.
• Ability to develop and maintain systems for office operations, inventory, and facilities coordination.
• Ability to identify and resolve operational issues in a timely and effective manner.
• Knowledge of workplace safety practices and ability to support safety compliance efforts.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Proficiency in Microsoft Office (Outlook, Word, Excel) and ability to learn internal systems.
• Ability to work effectively in a multicultural and diverse environment.
• Ability to take initiative, exercise sound judgment, and work with minimal supervision.

Nice To Haves

• Associate’s degree in Business Administration, Operations, or a related field preferred.
• Experience working in a multi-site or multi-program environment preferred.

Responsibilities

• Oversee and support office operations across ASC locations to ensure efficiency, consistency, and a professional work environment.
• Manage facilities operations, including coordination of maintenance, vendors, and building-related needs to maintain safe and functional workspaces.
• Support financial administrative processes, including daily receipting of revenue and processing of in-kind donations in accordance with organizational procedures.
• Maintain systems for inventory, storage, and distribution of office supplies, program materials, and donated goods.
• Lead workplace safety and compliance efforts, including coordination of the Safety Committee, staff training, and adherence to safety protocols.
• Ensure alignment with ASC policies, procedures, and organizational standards across all operational areas.
• Collaborate with staff, leadership, and external partners to support effective communication, coordination, and service delivery.
• Contribute to the quality, consistency, and effectiveness of administrative operations across the organization.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED