Office Coordinator

Maricopa County • Phoenix, AZ

4d • Hybrid

About The Position

Are you looking for a position that will leverage your attention to detail and knack for precision? Your skills may be an excellent resource for the Office Coordinator role with the Maricopa County Human Services Department! As the Office Coordinator, you will focus on facilities management by providing administrative support essential to operations. You will be responsible for the administration of vehicles and equipment, including repair and preventative maintenance tracking, maintaining up-to-date operational policies and procedures, and coordinating with vendors to ensure timely delivery scheduling and the resolution of any facility-related concerns. You will interact with internal staff, other County Department staff, and external staff. You will bring a proactive approach to support the department's objective of providing exceptional service and maintenance support. Join a team with a purpose – apply now! Please note that this role is a contract position with benefits, funded through June 30, 2027.

Requirements

• Three years of progressive clerical/administrative experience
• High School Diploma/GED
• Must possess or have the ability to obtain a valid Arizona driver's license by the time of hire
• Must complete background check and fingerprint identification upon hire to secure and maintain DPS Fingerprint Clearance Card

Nice To Haves

• Advanced clerical/administrative experience
• Proficient in Microsoft Office Suite, including Word, Excel, and publishing protocols PDF document development

Responsibilities

• Develop purchase orders and acquisition requests for goods and services required by the Human Services Department, ensuring timely, cost-effective procurement.
• Oversee the distribution and allocation of office supplies and equipment essential to the operation and maintenance of the organization's facilities.
• Maintain detailed records and logs of daily operations, including incident reports, accident summaries, maintenance requests and statuses, and other notable events related to facility management.
• Develop, create, and maintain documents and information on shared computer drives, including organizing, updating, and keeping all logs current for compliance.
• Manage and prioritize facility service requests under the oversight of the Facilities Supervisor, directing necessary repairs or remediation to the appropriate lessor or the County’s Facility Management Department as required.
• Ensure coordination and compliance with supervisory guidance to uphold organizational standards and objectives.
• Assist in developing, updating, and maintaining critical operational documents, including Emergency Procedures, Continuity of Operations Plans (COOP), Scope of Work, Fire Drill/Evacuation Protocols, and maps, to ensure employee safety and regulatory compliance.
• Coordinate the management of the organization’s vehicle fleet, including scheduling regular maintenance, monitoring usage, ferrying vehicles to and from Equipment Services, and serving as the primary point of contact with Equipment Services.
• Manage parking logistics, including allocating and monitoring parking passes, authorizing parking validations, coordinating with the parking vendor, and maintaining a current record of parking usage.
• Liaise with external vendors or internal Facilities staff to schedule and oversee routine maintenance and repair work, ensuring facilities are well-maintained and operational.
• Handle all aspects of document management, including the coordination of document storage, shredding services, and the retrieval of archived documents, ensuring compliance with data protection regulations.

Benefits

• Tuition reimbursement
• Exceptional work-life balance
• Opportunities for growth and development within Maricopa County
• Low-cost, high-value healthcare for you and your qualifying dependents
• Child care benefits, including access to our on-site center, Maricopa County Kids Club , dedicated to serving Maricopa County families
• Paid vacation, sick time, and parental leave
• Extensive wellness program, including an incentive
• Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring a 12% monthly contribution rate that includes a 100% employer match on Day 1

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED