Office Coordinator

Brambles•Alpharetta, GA

2d•Onsite

About The Position

CHEP is seeking an Office Coordinator to serve as the primary point of contact for office visitors and inquiries, providing administrative support to ensure seamless and efficient office operations. This role involves leading day-to-day office management, driving continuous improvements, and coordinating logistics for events, meetings, and customer visits. The position is based at the Midtown Atlanta Headquarters and requires daily in-office presence. The Office Coordinator will also play a key role in supporting the upcoming HQ relocation, including office setup for the new location's grand opening. This role offers exposure to leaders across the organization and contributes to global sustainability through CHEP's share-and-reuse business model.

Requirements

Adaptability
Customer Management
Empathy
Experimentation
Office Administration
Office Management
Taking Ownership
Teamwork
Understand Customers

Responsibilities

Oversee the day-to-day office operations, ensuring a clean, professional, and well-organized working environment.
Manage incoming/outgoing courier services, phone calls, invoices, and deliveries, ensuring timely handling and communication.
Coordinate the preparation and organization of meeting rooms for team events and customer visits, ensuring all logistical and administrative needs are met.
Implement and manage processes related to cost control and expense management to optimize the facility budget.
Support and manage Brambles' internal GAP audit process, following up on improvements to maintain operational standards.
Serve as the first point of contact for the office, managing reception duties and ensuring a positive experience for employees and visitors.
Assist with ad hoc administrative tasks and projects to support team events and office management initiatives.
Contribute to office improvement initiatives and projects aimed at enhancing overall efficiency and service quality.
Act as the primary liaison for office visitors and inquiries, delivering administrative support that enables smooth, efficient office operations.
Oversee day-to-day office management, identify and implement process improvements, and provide logistical coordination for meetings, events, and customer visits.
Ensure seamless office opening coverage, including readiness of common areas, coordination with building operations, and support for employees and visitors as the workday begins.
Facilitate office setup for the new HQ location, including furniture installs, supply setup, welcome materials, and grand-opening logistics.
Manage ongoing office operations such as ordering supplies, basic reporting, PO support, conference room readiness, parking validation, and general upkeep.
Act as the welcoming, visible “go-to” person for office needs.
Receive, sort, and distribute incoming mail and packages.
Coordinate outgoing shipments and ensure timely delivery.
Monitor and maintain office supply levels.
Place orders and manage vendor relationships for office materials.
Manage parking validations for employees and visitors.
Assist with visitor check-in and ensure a welcoming, professional experience.
Ensure common areas, meeting rooms, and workspaces are neat, organized, and ready for use.
Coordinate with cleaning services and building management to support ongoing upkeep.
Assist with scheduling, event coordination, and general administrative tasks.
Process purchase orders as needed.
Support internal office communications and announcements.
Participate in the Safety Committee.
Perform other duties as assigned to support effective office operations.