Office Coordinator - Physician Practice

Schuylkill • Pottstown, PA

3d • Onsite

About The Position

Coordinates administrative duties associated with daily physician practice operations and serves as a resource to front-line scheduling colleagues. Provides education and support to clerical staff and acts as the primary practice resource for insurance information, clerical standard work, EMR scheduling, referrals, and other appointment functions. The position is based onsite at 223 Shoemaker Road in Pottstown, Pennsylvania, and follows a Monday–Friday day-shift schedule.

Requirements

• High school diploma or GED.
• Three years of physician’s office practice experience.
• Ability to work with interruptions and adapt to rapidly changing priorities.
• Ability to provide coaching and feedback.
• Exceptional organizational and communication skills.
• Knowledge and working use of medical terminology.
• Proficient computer skills.
• Proven proficiency with technology and EMR workflows by the conclusion of orientation.

Nice To Haves

• Associate’s degree.
• Business administration experience or education.
• Supervisory experience.

Responsibilities

• Oversee patient access workflows, including internal and external referrals for new and established patients, based on medical plans, insurance requirements, patient preferences, and practice schedules.
• Coordinate daily staffing to meet procedure and customer needs.
• Develop reports and monitor staff productivity, efficiency, and quality metrics.
• Ensure and educate staff on timely, standardized registration, scheduling, billing, clerical scanning, insurance, and referral processes.
• Support practice and network goals and objectives as a team member.
• Troubleshoot problems and take corrective measures related to the care and handling of equipment.
• Support the care delivery team and quality initiatives.
• Assist with service recovery efforts and patient communication.
• Provide education, support, coaching, and feedback to clerical staff.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED