Office Coordinator
About The Position
Arboreal Management is looking for an organized, friendly, and dependable Office Coordinator to help keep our Seattle office running smoothly. We are a mission-driven, tech-enabled property management company focused on providing high quality affordable housing for Pacific Northwest residents. We are a close-knit team, having a lot of fun as we manage continued growth and providing support to each other and our community. This is a hands-on, entry-level role for someone who enjoys being helpful, staying organized, and taking care of the many small things that make a busy workplace work well. You’ll be the first person many visitors meet and an important source of day-to-day support for our team. We’re looking for someone who is polished and professional, but also happy to pitch in wherever needed. On any given day, that might mean greeting a visitor, processing an incoming payment, ordering supplies, setting up for a company event, making coffee, or helping a team member with an administrative project.
Requirements
- Attitude, judgment, reliability, and attention to detail
- Friendly, professional, and comfortable interacting with visitors and employees
- Highly organized and attentive to details
- Reliable and punctual
- Comfortable handling payments, documents, and other responsibilities accurately
- Able to communicate clearly in person, by phone, and in writing
- Comfortable using everyday office technology and learning new software
- Willing to tackle both routine tasks and unexpected requests
- Someone who takes pride in making things work well
- A team player who doesn’t think any reasonable task is “not my job”
Nice To Haves
- Previous experience in an office, hospitality, retail, customer service, property management, or another customer-facing environment is helpful but not required.
- College graduates are welcome to apply.
Responsibilities
- Greet visitors and help create a welcoming, professional office environment
- Receive, sort, open, scan, and distribute incoming mail and packages
- Accept and process payments received at the office
- Order and maintain office, kitchen, and other supplies
- Keep common areas, conference rooms, and the kitchen stocked, organized, and ready for use
- Make coffee and help with the everyday details that keep the office comfortable and functional
- Coordinate lunches, meetings, celebrations, and company events
- Receive deliveries and coordinate with vendors and service providers
- Assist with printing, scanning, filing, shipping, document preparation, and other administrative tasks
- Help employees with miscellaneous office needs and special projects
- Notice when something needs to be done—and take ownership of getting it done
Benefits
- Health care benefits
- 401(k) with company matching
- Paid time off
- Opportunity to learn and grow within a growing property management organization
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
