Office Coordinator (4072)

Carolina Outreach•Fayetteville, NC

1d•$17 - $22•Onsite

About The Position

We are seeking a full-time Office Coordinator to manage and coordinate day-to-day office operations, ensuring organizational efficiency and effectiveness. This role supports administrative, scheduling, and reception duties to maintain a well-organized and welcoming environment for staff, clients, and visitors. This description outlines the general scope and level of work for this role. It is not intended to include every duty or responsibility that may be required of employees in this position.

Requirements

High school diploma required.
Strong organizational and multitasking skills.
Proficiency in managing schedules and electronic health record systems.
Excellent interpersonal and communication skills to provide welcoming client and visitor interactions.
Must be authorized to work in the United States.

Nice To Haves

Placement within the range is based on licensure level, education, and experience.
Consumer-driven health plan coverage provided by Anthem
Wellness: When you enroll in a medical plan, you get complete care support on your time through Sydney app (Anthem), with exclusive access to 24/7 access to licensed doctors, therapists, and psychiatrists.
Health Savings Account (HSA) or Flex Spending Account (FSA)
Two dental plan options available through Delta Dental, so you can choose the level of coverage that fits your needs and budget.
Affordable vision plan available through EyeMed to keep your eyes healthy and your vision sharp.
An optional Dependent Care Flexible Spending Account to reimburse yourself on a pre-tax basis for childcare.
Generous paid time off
401k or Roth IRA Retirement Programs administered by Empower
Financial planning and education services at no cost to you
Voluntary supplemental benefits (Accident, Critical Illness, Short-Term Disability)
Educational Assistance (your position, date of hire and years of service determine your eligibility)
Licensure Residency Program for Full-time Clinical Staff
Advancement and Career Development Opportunities
Compensation varies based on licensure, experience, and caseload.

Responsibilities

Oversee daily office operations, ensuring smooth and efficient workflows.
Perform front desk and reception duties, greeting visitors and addressing inquiries.
Maintain and update client information in the electronic health record (EHR) system.
Coordinate and schedule client appointments, including managing the doctor’s calendar.
Order office and facility supplies as needed.
Organize and file client and employee paperwork, ensuring compliance with agency protocols.
Facilitate the discharge process for inactive clients.
Receive and route client referrals to appropriate staff.
Manage and schedule conference room usage.
Distribute incoming mail and route information to staff efficiently.
Coordinate daily office operations and ensure efficient workflow.
Greet visitors, answer phones, and provide excellent customer service.
Schedule appointments and maintain accurate client records in the EHR system.
Process referrals, organize paperwork, and assist with general office administration.

Benefits

Competitive hourly pay aligned with your role, experience, and contribution, with opportunities for growth over time.
Consumer-driven health plan coverage provided by Anthem
Wellness: When you enroll in a medical plan, you get complete care support on your time through Sydney app (Anthem), with exclusive access to 24/7 access to licensed doctors, therapists, and psychiatrists.
Health Savings Account (HSA) or Flex Spending Account (FSA)
Two dental plan options available through Delta Dental, so you can choose the level of coverage that fits your needs and budget.
Affordable vision plan available through EyeMed to keep your eyes healthy and your vision sharp.
An optional Dependent Care Flexible Spending Account to reimburse yourself on a pre-tax basis for childcare.
Generous paid time off
401k or Roth IRA Retirement Programs administered by Empower
Financial planning and education services at no cost to you
Voluntary supplemental benefits (Accident, Critical Illness, Short-Term Disability)
Educational Assistance (your position, date of hire and years of service determine your eligibility)
Licensure Residency Program for Full-time Clinical Staff
Advancement and Career Development Opportunities