OFFICE COORDINATOR - OPTION 2
About The Position
Serves as an Office Coordinator for the Division of Forensic Services, Forensic Sciences Command (FSC); develops and maintains databases to track various FSC activities (e.g., media requests, expungements, etc.); reviews travel requests and maintains travel database; assists the Command’s Administrative Assistant with the daily administration of outsourcing Forensic Biology/DNA cases; assists with the daily administration of CheckPoint; assists with the hiring and interview process; coordinates response to annual reports; compiles responses to organizational dues reimbursement list; documents receipt and distribution of court cards; coordinates print requests for all laboratories statewide; responds to inquiries through written or oral communications, applying general knowledge to agency operations, rules, and regulations; receives and screens incoming telephone calls: delivers incoming mail and prepares outgoing mail; distributes the necessary copies of reports, forms, and correspondence; maintains office equipment and commodities; coordinates and tracks usage, maintenance, transport, and required paperwork; communicates automotive updates to Command personnel; monitors condition and usage of FSC vehicles and makes recommendations for replacement and/or reassignment of vehicles.
Requirements
- Requires knowledge, skill and mental development equivalent to two years of secretarial/business college, or completion of high school and two years of related office experience, or two years of independent business experience.
- Requires ability to keyboard accurately at 30 wpm.
Nice To Haves
- Prefers at least two (2) years of experience in office practices, procedures, and programs including but not limited to responding to public inquiries and/or working with vendors
- Prefers at least two (2) years of experience using Microsoft Office suite programs or similar software for activities including but not limited to tracking and maintaining data; inventorying equipment and commodities; updating manuals and policies; and/or developing graphs.
- Prefers at least two (2) years of experience in composing, editing, compiling, and/or preparing administrative reports and records.
- Prefers at least two (2) years of experience in operating commonly used manual and automated office equipment and performing routine maintenance.
- Prefers at least two years of experience in elementary budgeting and reconciling accounts.
Responsibilities
- Performs complex, specialized paraprofessional functions for the Forensic Sciences Command (FSC).
- Coordinates requests and compiles responses for the Command.
- Provides specialized office support to FSC Headquarters staff.
- Serves as the FSC Automotive Equipment Officer.
- Performs other duties as assigned or required included but not limited to the duties enumerated above.
Benefits
- Flexible work schedules in many program areas
- Health, life, vision, and dental insurance.
- 12 weeks paid maternity/paternity leave.
- Pension Plan
- Deferred Compensation, and other pre-tax benefit programs.
- Employees earn twelve (12) paid sick days annually.
- Ten to twenty-five (10-25) paid vacation days based on years of service.
- Employees earn three (3) paid personal days pro-rated based on start date.
- Thirteen-Fourteen (13-14) paid state holidays annually.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
