Office Coordinator, Marriage & Family Therapy Program
About The Position
The marriage and family therapy graduate program, in the Department of Human Development and Family Science, is currently seeking an Office Coordinator to provide administrative and fiscal support the operations of the marriage and family therapy program and its training clinic, the Family Therapy Center (FTC). The Office Coordinator will be responsible for maintaining compliance with program and FTC policies and procedures, as well as general office procedures. The ideal candidate will work collaboratively and independently. Duties include facilities and inventory management, fiscal operations (e.g., purchasing, accounts payable, etc.), records management, student services, and assistance with program assessment. In addition, the Office Coordinator will assist with client services at the Family Therapy Center. These duties include conducting client intakes, responding to client communication, processing client paperwork, assisting with confidential client records, and supporting clinic data collection.
Requirements
- Customer service experience, preferably in a medical or related environment
- Experience using databases, preferably related to patient/ client data
- Experience with confidential records (i.e. HIPAA and FERPA)
- Experience with basic fiscal duties
- Proficiency with MS Office: Word, Excel (including formula functions, formatting, pivot tables)
Nice To Haves
- Training or experience with electronic medical records software
- Notary Public
Responsibilities
- Maintaining compliance with program and FTC policies and procedures, as well as general office procedures.
- Facilities and inventory management.
- Fiscal operations (e.g., purchasing, accounts payable, etc.).
- Records management.
- Student services.
- Assistance with program assessment.
- Conducting client intakes.
- Responding to client communication.
- Processing client paperwork.
- Assisting with confidential client records.
- Supporting clinic data collection.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
