Office Coordinator

Viega Group•Broomfield, CO

4d•Onsite

About The Position

Seeking a personable, organized and proactive Office Coordinator to be the frontline presence of the office. This highly visible role is ideal for someone who enjoys creating a welcoming experience for employees and visitors while keeping daily office operations running smoothly. You will work in a professional environment where your contributions make a meaningful impact every day.

Requirements

Basic knowledge of computer programs including but not limited to Microsoft Word, Excel, Outlook, PowerPoint, Access, Internet
Knowledge of office practices
10-key skills
Excellent oral and written communication skills
Ability to carry out basic instructions in written and verbal form
Ability to work independently on assigned tasks as well as to accept direction on given assignments
Ability to operate a multi-line telephone system
Ability to multi-task
Ability to prioritize and resolve problems
Ability to occasionally lift and carry up to 50 lbs.
2-3 years of related office administrative experience

Nice To Haves

Current Notary Public certification would be a plus.

Responsibilities

Welcome employees, clients and visitors, creating a warm and professional first impression.
Facilitate registration for onsite process.
Receive and distribute all incoming/outgoing mail and packages.
Prepare items for shipment and ensure all communication are updated and maintained in our system for shipping.
Answer and direct incoming calls while providing outstanding customer service.
Perform general administrative/office duties including, but not limited to, filing, copy, completing forms, preparing other correspondence as needed.
Manage office supplies, kitchen and conference room maintenance on a daily basis.
Oversee key/badge distribution, assign fleet vehicles as needed and coordination of pickup.
Provide support for special projects and cross-departmental events as needed.
Perform other duties as assigned.