Office Coordinator

MNGI•Minneapolis, MN

13d•$20 - $23•Onsite

About The Position

The Office Coordinator is responsible for managing the front desk, providing administrative support, and ensuring the office environment is well-maintained and welcoming. This role involves greeting guests, handling inquiries, managing office supplies, coordinating mail, and supporting various office functions to ensure smooth daily operations.

Requirements

High School diploma or GED required.
Microsoft Office applications
Compassionate patient care and customer service
Active listening
Resourceful and proactive
Problem solve, prioritization, and critical thinking
Attention to detail
Organization and time management
Multitask
Communicate effectively verbally and in writing
Work independently as well as in a team environment
Type proficiently and accurately
Walk, sit, stand, reach overhead, and bend to the floor.
Talk and hear.
Use dexterity of hands and fingers to operate a computer keyboard, mouse, and other office equipment.
Close vision and ability to adjust focus.
Lift and transport items up to 10 pounds occasionally.
Travel to other company locations due to staffing and training needs.

Nice To Haves

Front desk or reception experience preferred.

Responsibilities

Greet and welcome guests in a warm and professional manner.
Maintain an inviting appearance of the front desk, lobby, and coffee service stations.
Provide basic and accurate information in response to inquiries.
Maintain office security by following safety procedures and controlling access via the reception desk.
Direct visitors to the appropriate person and office.
Receive and sign for deliveries and notify appropriate person.
Post daily events notice.
Notify office staff of announcements from the building.
Monitor online retail prep-kit sales, prepare kits for shipping, and handle customer inquiries.
Troubleshoot conference room schedule conflicts and equipment issues.
Serve as a resource to staff needing assistance with conference rooms.
Receive complaints or concerns from staff or visitors with a customer service approach.
Perform clerical receptionist duties such as filing, photocopying, transcribing, and faxing.
Provide back-up support to the Ancillary Services department.
Assure that the corporate office is clean and well stocked throughout the day.
Stock office supplies in all copy/work areas.
Inventory supplies at least weekly to maintain adequate par levels.
Stock all coffee/water stations throughout the office.
Stock break room supplies and assure appropriate supplies are maintained for staff use.
Manage meeting supplies including snacks and beverages.
Order meeting supplies weekly or as needed.
Maintain an awareness of cost when ordering office and other supplies.
Clean and organize conference rooms weekly and according to protocol.
Assure that all conference rooms include the appropriate equipment.
Report any defective equipment or furniture immediately.
Communicate any building needs, repairs, or concerns to building management.
Deliver outgoing mail to the mailroom and apply postage as appropriate.
Sort and process incoming mail from multiple sources and distribute to correct departments.
Process all outgoing mail.
Assist staff with outgoing package needs, notify staff when incoming packages arrive and direct staff where to find packages.
Responsible for reporting any defective equipment within the mailroom immediately.
Perform any and all other duties as assigned.