Office Coordinator

UCSF•San Francisco, CA

8d•$80,000 - $95,000•Onsite

About The Position

The University of California, San Francisco (UCSF) is dedicated to advancing health worldwide and fostering an environment of excellence and belonging. The Office of Opportunity and Outreach is the campus leader in advancing equal opportunity and collaborates with various divisions to build unity and nurture an environment where all individuals can thrive. The UCSF MESA Program, housed within the Center for Science, Education and Outreach (CSEO), has been providing programs and services since 1999 to support student academic success, increase college-going rates, and encourage exploration of STEM careers.

Requirements

1+ years of related experience
Ability to use sound judgment in responding to issues and concerns.
Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
Solid organizational skills and ability to multi-task with demanding timeframes.
Working knowledge of common organization-specific and other computer application programs.
Ability to use discretion and maintain confidentiality.

Responsibilities

Manage or perform administrative services or manage the full general operations of an academic or non-academic organization(s).
Oversee a variety of ongoing administrative operational issues using professional concepts and applying organization policies and procedures.
Administer a defined operational program or activities, which may include finance, facilities, payroll, space planning, student services, human resources, communications, informational technology, or safety.
Ensure strong and effective administration for the office of the Assistant Vice-Chancellor and the staff of the Center for Science, Education and Outreach.
Manage day-to-day administrative operations related to the Center for Science, Education and Outreach (CSEO).
Process and monitor program/center financial transactions (Accounts payable and receivables) and work with CSEO Directors to understand program financial transaction needs.
Serve as the main contact for all IT CSEO requests.
Coordinate all CSEO website updates.
Ensure all equipment and open spaces are in good working condition.
Coordinate, schedule, and update calendars for various meetings and events as needed.
Order supplies and maintain the daily operation of the resource centers.
Support the AVC's calendar and the center's master calendar.
Draft presentations on behalf of the AVC.
Function as a resource on issues such as supporting event operations, escalated customer service problems, and vendor concerns.
Manage event logistics with administrative support, coordination, and promotion of all program events sponsored by CSEO.
Coordinate CSEO related events, including purchasing, food orders, space requests, event marketing, and overall coordination.
Manage event-related data, including RSVP/Check-In, distribution and collection of evaluation forms, and event outcome assessment reports.
Advise and assist Program Directors in analyzing the logistical success of programs based on cost, attendance, resource usage, and participant feedback post-program.
Manage the event evaluation process, including data collection and collaboration with the office’s Deputy Director to analyze results.
Gather and analyze financial and other resource data; prepare reports or analyses of operational activities, and evaluate current and proposed services.
Create and manage events budget and projection for events in consultation with CSEO’s AVC.
Monitor expenses, time consumption, and resources used for projects to budget for future projects.
Maintain accurate accounting information for all accounts in compliance with UCSF accounting procedures and reporting practices.
Assist with Office of Opportunity and Outreach special projects and special duties as assigned.
Serve as backup to the Executive Analyst and the Special Projects coordinator as necessary.