Office Coordinator

Living Proof Inc • Boston, MA

7d • $70,000 - $80,000

About The Position

The Office Coordinator & Administrative Assistant to CEO & CMO will support multiple aspects of our company. This hands-on position encompasses a wide variety of experiences that make a successful business run – office support, executive support and more.

Requirements

• Proactive professional with 2-3 years of experience providing administrative support.
• Start-up or small company experience with multi-faceted roles desired.
• Ability to demonstrate strong leadership qualities in complicated situations.
• Good organizational skills with a great deal of attention to detail.
• Responsible and extremely resourceful in finding answers and solutions when information and data is not readily available.
• Possess fantastic troubleshooting and analytical skills.
• Ability to adapt quickly to changing priorities in a fast-paced environment.
• Excellent verbal and written communication skills.
• Strong interpersonal and relationship-building skills with the ability to work effectively with people of all personalities and communication styles.
• Experience with Microsoft Office products.

Nice To Haves

• Bachelor’s degree preferred but not required

Responsibilities

• Monitor the use of supplies within the office and kitchen; order, receive, stock and distribute these supplies.
• Responsible for the organization of the common areas, including kitchen and conference rooms.
• Manage incoming and outbound letters & packages.
• Facilitate purchasing process to include: input of requisitions for general lab and office supplies, placing orders directly with vendors.
• Provide general facilities and vendor support as needed.
• Manage service calls to contractors and vendors.
• Coordinate with outside vendor for required inspections of fire extinguishers and safety showers.
• Support and collaborate with colleagues across our organization at all levels.
• Administrative Assistant to CEO and CMO, providing calendar management, processing expenses and coordinating travel arrangements.

Benefits

• Living Proof is committed to an inclusive workplace with equal opportunities for all. Our business strategy recognizes that an inclusive culture is a business strength that helps us win, as we develop and market products that resonate with all consumers and the diverse communities we serve. At the same time, we will also remain compliant with all legal requirements.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree