Office Coordinator

Quanta Infrastructure Solutions Group, LLC•Columbus, OH

49d•Onsite

About The Position

Quanta Infrastructure Solutions Group, LLC (QISG), a Quanta Services, Inc. company (NYSE: PWR) is looking for an Office Coordinator who supports daily operations and works closely across departments to provide support in maintaining overall office functionality.

Requirements

High school diploma, or equivalent
3+ years’ experience in an administrative support role
Excellent verbal and written communication skills
Excellent interpersonal and customer service skills
Proficient in Microsoft Office Suite
Excellent organizational skills and attention to detail
Basic understanding of clerical procedures and systems, such as recordkeeping and filing
Ability to work independently

Responsibilities

Answers and transfers incoming phone calls, screening when necessary
Welcomes and directs visitors and clients
Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
Responds to and resolves administrative inquiries and questions
Coordinates and schedules travel, meetings, interviews, onboarding, and appointments for managers or supervisors
Maintains office supplies inventory; anticipates supplies needs; places and expedites supply orders and verifies receipts
Monitor snack and beverage availability, restocking and reordering as needed
Ensure common areas, meeting rooms and offices are clean and orderly prior to meetings
Maintain workspaces, during onboarding, offboarding, and office moves (setting up workspaces for onboarding, ensuring during offices moves desks are orderly, and cleaning/sanitizing workspaces during offboarding and office moves)
Act as the designated fire warden, ensuring the office meets all safety protocols and fire codes
Serve as the primary point of contact for facilities and maintenance requests, liaising with vendors or building management to ensure timely responses to issues
Manage visitor badge tracking and maintain an accurate log of office visitors, verifying credentials and assisting with visitor orientations on safety
Process badge requests (new and replacement)
Assist in planning and execution of Company meetings and employee engagement events, including office celebrations and team-building activities
Organize setup and take down of holiday decor in alignment with office guidelines
Adheres to internal standards, policies, and procedures
Performs special projects and completes other duties as assigned or requested

Benefits

Competitive Compensation
Comprehensive Health Coverage - Multiple Medical, dental & vision plans with 100% preventive care
24/7 telehealth (Teladoc)
Employee Assistance Program (EAP)
Company-funded HSA and pre-tax savings options
401(k) Retirement Plan
No-cost Short- and Long-term Disability
Employer-paid basic Life & AD&D Insurance
Paid Time off (PTO) and 10 Paid Holidays
Paid Parental leave
Education Reimbursement and Professional Development
Employee discount program and optional insurance offerings: Identity Theft Protection, Accident Insurance, Voluntary Life (spouse and child), Critical Illness, Hospital Indemnity, Pet Insurance