Office Coordinator

Hireology•Chicago, IL

8d•Onsite

About The Position

Hireology's technology empowers businesses to build great teams. Over the last decade, we’ve grown from a scrappy startup into a market leader, and we’ve built an award-winning culture that makes this an amazing place to work. We’re headquartered in Chicago and support a hybrid workforce across the country. About the Role We are seeking a dependable, organized, and service-oriented Office Coordinator to support the day-to-day operations of our office. This person will help create a clean, welcoming, and well-stocked workplace by managing office supplies, maintaining the kitchen and pantry, coordinating food orders, handling mail, supporting vendor relationships, and assisting with general office duties. The ideal candidate is proactive, detail-oriented, and comfortable balancing multiple priorities in a fast-paced environment.

Requirements

1+ years of experience in office administration, workplace support, reception, hospitality, or a related role preferred
Strong organizational and time management skills
Ability to manage multiple tasks and shifting priorities with urgency
Strong communication and customer service skills
Detail-oriented and dependable with a proactive approach to problem-solving
Comfortable working independently and taking initiative
Proficiency with basic office technology and common workplace tools
Candidates must possess valid authorization for United States employment; we cannot offer Visa sponsorship at this time.

Responsibilities

Maintain the overall organization, cleanliness, and readiness of shared office spaces
Perform routine office walkthroughs to identify supply, pantry, or facility needs
Support daily office operations and respond quickly to administrative requests
Assist with basic office projects and other duties as assigned
Keep the kitchen, pantry, and break areas stocked, clean, and organized
Monitor inventory levels for snacks, beverages, coffee, paper goods, and other kitchen essentials
Restock supplies throughout the day as needed
Coordinate pantry organization and ensure items are stored appropriately
Help maintain a welcoming and functional common area for employees and guests
Order lunch and catering for meetings, team events, and office gatherings
Coordinate food deliveries and set up as needed
Track food order details, timing, and special requests
Communicate with internal teams to confirm headcount, budget, and timing
Order office supplies and maintain appropriate inventory levels
Research products, compare pricing, and place orders with approved vendors
Track deliveries and ensure supplies are received and put away promptly
Serve as a point of contact for office-related vendors and service providers
Coordinate deliveries, pickups, and service visits
Help maintain positive vendor relationships and resolve routine issues
Track recurring office needs and communicate updates as needed
Collect, sort, and distribute incoming mail and packages
Prepare outgoing mail and shipments
Support basic administrative and clerical tasks such as filing, scanning, scheduling support, and document organization
Assist with other general office duties to ensure smooth daily operations