Office Coordinator

Thompson Hospitality Corporation•Augusta, GA

4d•Onsite

About The Position

The Office Coordinator plays a key role in ensuring the smooth and efficient operation of the dining services office. This position is responsible for managing daily administrative functions, including scheduling, recordkeeping, and internal communications. The Office Coordinator serves as the first point of contact for visitors and inquiries, delivering professional and courteous customer service. Additionally, this role supports financial and event-related tasks, maintains organized office systems, and collaborates with various departments to support the overall success of the dining facilities.

Requirements

Professional and courteous customer service skills.
Ability to manage daily administrative functions, including scheduling, recordkeeping, and internal communications.
Skills in financial and event-related tasks.
Ability to maintain organized office systems.
Ability to collaborate with various departments.
Ability to review and process vendor invoices for payment ensuring mathematics and pricing are correct and that there are no discrepancies.
Ability to communicate with vendors on any issues or problems and partner with vendor to resolve problems independently.
Ability to complete daily bank deposit reconciliation.
Ability to prepare and submit accurate weekly invoices to the university and other clients.
Ability to liaison with client to complete payment process and resolve any disputes or concerns.
Ability to conduct Weekly Reconciliation of all Accounts Receivables.
Ability to assist District Manager and Food Service Director with daily, weekly and monthly financial reports.
Ability to act as Unit Human Resources liaison for all hourly staff (payroll, benefits, uniforms, etc.).
Responsibility for all matters pertaining to hourly payroll, to include daily time edits, punch detail reports, wage summary reports, Leave Requests, etc.
Ability to maintain confidential personnel files and unit operational files.
Ability to work effectively and maintain good working relationships with co-workers, hourly staff, University personnel, administrators, student’s parents and Thompson Management Staff.
Ability to maintain clean and safe work environment; ability to perform job safely.

Responsibilities

Maintain an efficient office environment, overseeing administrative tasks, schedules, and supplies.
Handle communications, including calls and emails, ensuring timely responses.
Keep accurate records, databases, and files, and prepare reports as needed.
Be the main contact for visitors, providing exceptional customer service.
Assist with financial tasks and collaborate on event coordination.
Review and process vendor invoices for payment ensuring mathematics and pricing are correct and that there are no discrepancies.
Communicate with vendors on any issues or problems and partner with vendor to resolve problems independently.
Complete daily bank deposit reconciliation.
Prepare and submit accurate weekly invoices to the university and other clients.
Liaison with client to complete payment process and resolve any disputes or concerns.
Conduct Weekly Reconciliation of all Accounts Receivables.
Assist District Manager and Food Service Director with daily, weekly and monthly financial reports; Act as Unit Human Resources liaison for all hourly staff (payroll, benefits, uniforms, etc.).
Responsible for all matters pertaining to hourly payroll, to include daily time edits, punch detail reports, wage summary reports, Leave Requests, etc.
Assist, as needed, on the service floor to ensure all levels of service and support are maintained for the client.
Maintain confidential personnel files and unit operational files.
Work effectively and maintain good working relationships with co-workers, hourly staff, University personnel, administrators, student’s parents and Thompson Management Staff.
Maintain clean and safe work environment; ability to perform job safely.