Office Coordinator

DPR Construction•Temple, TX

1d•Onsite

About The Position

DPR Construction is seeking an Office Coordinator with at least 5 years of administrative experience. This position will work with all members of the organization, as well as our clients and vendors. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore paths and shape your future. Here, we build opportunity together—by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek.

Requirements

Reliable, detail-oriented team player with the ability to manage tasks, produce quality work and consistently meet deadlines.
Excellent listening skills and strong communication skills.
Ability to identify and resolve issues.
Professionalism and pleasant demeanor.
Proficient computer skills.
5+ years of administrative work.
A strong work ethic and a "can-do" attitude about DPR.

Responsibilities

Greeting visitors and guests – direct to appropriate person/meeting room.
Answering calls and transfer/forward as needed; use VM/EM/cell/ speed dial list.
Opening, date stamping, sorting, and distributing mail. If time critical, email recipient.
Receiving incoming packages (UPS, Fed Ex, GSO, Barker Blue, Costco and Couriers ) and notifying recipients.
Preparing outgoing packages as needed including inter-office mail. Requesting delivery verification from shipping vendor and maintaining shipping log.
Coding Fed Ex and GSO account summary for region.
Ordering of office supplies.
Assisting marketing with shipping of holiday cards and gifts.
Assisting with all Business Unit special events, staff meeting, holiday parties and open house.
Directing e-faxes to the appropriate person.
Assisting with conference room reservations.
Assisting with conference room set-up for meetings and events. Directing catering vendors to appropriate room for set-up.
Assisting with daily lunch orders as needed.
Providing administrative support as needed.
Liaising with facilities manager and janitorial service; promptly reporting any maintenance issues.
Handling ordering of all computer and cell phone devices and accessories for employees. Getting approval and coordinating all iPad requests with IT.
Assisting with print materials and swag order for new hire All Aboard Orientation.
Coordinating, scheduling and managing the entire All Aboard 2-Day process for new hires; booking calendar, working with IT for computers, communicating with new hires.
Handling all Walk-In Craft applications and sending to appropriate person for review.
Assisting employees with any HR issues/questions.