Office Coordinator (Food & Beverage)

SeaWorld•San Antonio, TX

3d•Onsite

About The Position

Seeking a part-time Office Receptionist with an eagerness to learn and grow professionally. Performs general office duties to assist the department Vice President and salaried management team with various administrative duties.

Requirements

1 year experience working in an office environment providing administrative support preferred
Strong teamwork, multi-tasking and guest service skills
High school diploma or equivalent
Valid driver’s license
Computer skills to include knowledge of Microsoft Office applications, including the ability to successfully build Power Point presentations and create excel worksheets
Must possess general computer system knowledge to be able to quickly become proficient in area specific software, i.e., SAP.
Knowledge or experience with SAP purchasing, work order system, and financial input and reporting preferred
Working knowledge of office equipment to include copier, scanner, fax machine etc.
Must have excellent written and verbal communication skills to include appropriate grammar usage
Must be able to answer multi-line phones and have excellent phone etiquette skills
Must be able to multi-task and adapt to changes in a fast-paced work environment
Excellent organizational and prioritization skills
Analytical skills
Ability to walk and stand for long periods of time in extreme weather conditions
Ability to lift, push, and pull 25 lbs.
Scheduling flexibility to work a schedule that includes weekends, evenings, and holidays

Responsibilities

Handle incoming and outgoing calls
Respond to inquiries related to the department and the park, via phone, email, letter or in person, while providing excellent guest service to both internal and external customers
Maintain department files according to department and company guidelines
Assist in the maintenance of employee records, which could include departmental employee files, timekeeping records, and employee status forms
Complete department purchase requisitions and check requests. Able to assist with expense reports as requested.
Assist the department as a scheduler within the parameters management provides.
Create work orders, and ensure they reach completion with General Services. This includes equipment repairs with outside vendors such as Coke, ICEE, etc.
Assist leadership in compiling and analyzing data
Assist with other department positions as business levels require, to include working in the park
Other duties as assigned.