Food & Beverage Coordinator

Reynolds Lake Oconee•Greensboro, GA

15h

About The Position

The Food & Beverage Coordinator provides administrative, clerical, purchasing, inventory, communications, and meeting support for Food & Beverage operations. The role supports the Food & Beverage Director, the Cellar Wine Manager, and internal and member committees. Duties include processing paperwork and invoices, maintaining files and inventories, updating outlet information online, preparing financial and committee materials, assisting with event menus and scheduling, and supporting retail wine sales.

Requirements

Minimum of 3 to 5 years of administrative experience.
Good verbal and written communication skills.
Ability to follow directions through to completion.
Ability to complete tasks quickly and accurately.
Customer-service orientation.
Excellent computer skills, including proficient knowledge of Windows, Word, Excel, PowerPoint, and Publisher.

Responsibilities

Order and maintain office-supply par stock.
Process employee paperwork for Human Resources and Accounting.
Prepare purchase orders, code invoices for Accounting payment, and create annual blanket purchase orders.
Maintain physical and computer files.
Submit check requests as needed.
Format and distribute data sheets, monthly inventories, and transfers.
Enter monthly profit-and-loss figures and update year-to-date totals.
Update website operating hours, programming changes, weekly specials, and live entertainment for all outlets.
Occasionally assist in preparing member-spend data.
Perform general clerical duties, including typing agendas and training calendars and copying informational packets.
Assist in soliciting bids and estimates for capital projects and expenditures.
Coordinate ordering and maintenance of front-of-house uniform inventories.
Maintain meeting minutes for internal Food & Beverage meetings and Food & Beverage member committee meetings.
Collect and prepare applicant data for the committee and prepare new-member packages for Food & Beverage Committee member orientation.
Prepare agendas for and attend quarterly Food & Beverage Committee meetings.
Occasionally attend quarterly Board of Administration meetings in the absence of the Executive Administrative Assistant.
Attend BEO meetings in support of the Food & Beverage Director.
Occasionally assist with menu design.
Design and print custom menus for large parties and restaurant dining events.
Assist with coordinating Christmas décor scheduling and restaurant preventive maintenance, such as carpet cleaning.
Directly support the Cellar Wine Manager with member communications, procurement, processing, and billing for retail wine sales.