DOC Dixon CC Office Coordinator - Record Office

State of Illinois•Dixon, IL

2d•$4,443 - $5,878•Onsite

About The Position

The Department of Corrections (IDOC) is seeking to hire an Office Coordinator. This role involves reviewing individual in-custody master files for accuracy and completeness of sentencing information, processing all disciplinary tickets, and entering information into Offender 360 (O360). The position also requires inputting individual in-custody movement data into the computer system. Additionally, the Office Coordinator will be responsible for keyboarding various charts, reports, documents, and forms, which may include legal, medical, and/or psychological terminology. This position is a union position, and the provisions of the relevant collective bargaining agreement/labor contract apply. All applicants must apply electronically through the illinois.jobs2web.com website. Applications submitted via email or any paper manner will not be considered. While not required, a Resume/Curriculum Vitae (CV) is recommended. The State of Illinois offers jobs that fit your life and your schedule, with flexible jobs that provide excellent benefits, opportunities for career advancement, and great retirement packages.

Requirements

Requires knowledge, skill, and mental development equivalent to two (2) years of secretarial/business college, OR completion of high school AND two (2) years of related office experience, OR two (2) years of independent business experience.
Requires ability to keyboard accurately 30 words per minute.
Requires ability to pass the IDOC/IDJJ background check.
Requires ability to pass a drug screen.
Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

Nice To Haves

Prefers at least two (2) years of experience with office practices and procedures.
Prefers at least two (2) years of experience using basic mathematics in computations in a work setting.
Prefers at least one (1) year of experience following oral or written instructions and applying them to assigned work.
Prefers at least one (1) year of experience using a data entry program such as Offender360, or similar program.
Prefers at least one (1) year of experience maintaining a paper filing system.
Prefers at least one (1) year of experience using common office equipment and performing routine maintenance.

Responsibilities

Performs individual in custody master file review for accuracy and completeness of sentencing information.
Processes all disciplinary tickets received in the Record Office including entering program restrictions, segregation placement, and grade changes into Offender 360 (O360).
Inputs into the computer system various individual in custody movement data concerning court writs, deportation hearings, medical furloughs, transfers, work release, discharge, and electronic detention.
Keyboards complex charts, statistical reports, documents, and forms including legal, medical and/or psychological terminology where an understanding of specialized terms is required to ensure clarity and accuracy.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

Health, life, vision, and dental insurance
12 weeks paid maternity/paternity leave
Pension Plan – vesting at 10 years for Tier II
Full 20-year retirement awards free health insurance during retirement
Deferred compensation and other pre-tax benefits programs
Paid state holidays 13-14 days annually
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
Personal, sick, and vacation rates modified for 12-hour work schedules. (As applicable.)
Employee Assistance Program and/or mental health resources