Office Coordinator

National Beverage•Lenexa, KS

5d•Onsite

About The Position

The Office Coordinator employee maintains office operations and procedures; helps the plant with payroll; processing correspondence; filing, reviewing, and/or processing supply requisitions including invoices for general plant operations.

Requirements

High School General Education Diploma or equivalent.
Minimum 2 years of general office experience in an administrative role that includes various HR and Clerical and Accounting functions (A/R, A/P, payroll, etc.).
Ability and willingness to work a flexible Full-Time schedule that may include weekends and holidays.
Excellent communication skills and telephone etiquette.
Fluent in oral and written communication in English.
Strong computer skills, including Microsoft business applications and various reporting software.
Exceptional interpersonal communication skills.
Must be 18 years or older.
Pass a physical and drug test.
Must be able to provide own transportation to various locations in organizational service areas, as required by duties.

Nice To Haves

Some college strongly preferred.

Responsibilities

Keeps management informed by initiating data collection reports and distributing them as required.
Provides information by answering questions and requests.
Contributes to team effort by accomplishing related results as needed.
Communicates regularly with plant employees, plant management, and the Corporate Office.
Performs accounts payable function including account coding, vouchering, and processing invoices for payment.
Ensures operation of office equipment by completing preventative maintenance requirements and or calling for repairs.
Corresponds with vendors and maintains vendor files.
Reconciles vendor statements to ensure all invoices have been paid.
Follows due-date requirements on invoices.
Prepares materials such as presentations, reports, new hire packets, etc.
Support and coordinate employee orientation schedules.
Ensures all employee paperwork is completed correctly.
Calculates and codes time cards and enters them into the payroll system.
Accurately process and maintains a weekly payroll for manufacturing employees and bi-weekly payroll for office and management employees.
Sorts and distribute mail and faxes for the department.
Insures fair, equitable, and respectful treatment of all employees.
Other duties as assigned by Supervisor or Manager.