Coordonnateur(trice) de bureau / Office Coordinator

Minto • Montreal, QC

11h • Onsite

About The Position

As the first point of contact in person or by phone, the Coordinator is responsible for greeting clients, vendors, and other visitors and responding in a polite, friendly, and professional manner to all inquiries: from providing information, answering questions and concerns, or directing the appropriate member of the Real Estate Operations team to inquiries they cannot resolve.

Requirements

• A minimum of two (2) years of relevant work experience in a client-facing environment or in the service industry.
• High school or college education in a relevant field.
• Attention to detail and accuracy.
• Communication skills (listening, speaking and writing).
• Knowledge of Microsoft Office (Word, Excel and Outlook).
• Knowledge of French and English, written and spoken.

Nice To Haves

• Knowledge of SAP or Yardi considered an asset.

Responsibilities

• Respond to general inquiries about the property, providing basic leasing information via telephone, email or in person.
• Enter service requests and incident notifications into property management software.
• Coordinate access to suites for Minto staff when required and in support of the service coordinators.
• Schedule appointments between residents and administration team.
• Accept and acknowledge receipt of payments, and transfer to coordinators.
• Perform opening and closing duties of the office including, locking and unlocking of the doors, keeping waiting/office area clean.
• Answer calls and receive voicemails.
• Handle mailing letters and parcels.
• Monitor and stock office supplies.
• Manage external vendors such as dry cleaners, office cleaners, etc.
• Issue visitor parking passes.
• Prepare correspondence and communications, as directed.
• Coordinate with the building manager, cleaning and repair crews to solve office issues.
• Support the team in their administrative tasks as needed.
• Perform other duties within the scope, spirit and purpose of the job, as requested by management.

Benefits

• Competitive compensation with performance-based annual bonus.
• Comprehensive benefits starting on day one—including unlimited physiotherapy, 24/7 access to healthcare professionals and physicians through our dedicated telemedicine service, and parental leave.
• RRSP matching program and paid time off program to support your future and recharge.
• Peer-to-peer recognition platform that celebrates your contributions.
• Flexible summer hours to help you make the most of your time.
• Professional development and learning support to fuel your growth.
• Exciting career paths across a dynamic and purpose-driven organization.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED