Office Coordinator

Signorelli Company • The Woodlands, TX

4d • Onsite

About The Position

The Office Coordinator is responsible for the day-to-day experience, organization, and functionality of the Houston corporate office. This role ensures the office is consistently welcoming, well maintained, and operating smoothly for employees and visitors. The Office Coordinator takes pride in creating an environment where people enjoy coming to work. They proactively identify and resolve issues, maintain a high standard for the office, and serve as the go-to-person for keeping the office running efficiently. While this role operates within defined processes and budget guidelines, it is expected to bring initiative, attention to detail, and a strong sense of ownership to the office experience.

Requirements

• High school diploma or general education degree (GED) required
• 2-3 years of experience in office administration, hospitality, or a similar environment preferred
• Strong sense of ownership and pride in maintaining a high-quality environment
• Highly observant with the ability to notice details and address issues proactively
• Excellent organizational and time management skills
• Strong interpersonal and communication skills with a service-oriented mindset
• Ability to manage multiple priorities and respond to frequent interruptions with professionalism
• Comfortable working within established processes while identifying opportunities for improvement
• Positive, dependable, and solutions oriented

Responsibilities

• Maintain a clean, organized, and fully stocked office environment at all times
• Regularly walk the office to identify and address items that require attention, including cleanliness, organization, or maintenance needs
• Monitor common areas, conference rooms, and shared spaces to ensure they are consistently presentable and functional
• Proactively identify and address maintenance, cleanliness, or organization issues without direction
• Partner with the janitorial service as the primary point of contact to ensure quality and consistency of cleaning services
• Set up, rearrange, and reset conference rooms and gathering spaces for meetings and events, including moving tables, chairs, and other furniture as needed
• Serve as the first point of contact for visitors, creating a welcoming and professional experience
• Manage the main phone line and direct calls appropriately
• Coordinate deliveries, mail distribution, and general front desk operations
• Manage office supply, grocery, and inventory levels, ensuring the office is consistently stocked
• Place and track orders within an established budget, maintaining accurate records
• Own vendor relationships for office related services and supplies, holding vendors accountable to quality and service expectations
• Coordinate with the property manager on maintenance needs and track requests, timelines, and resolution
• Identify opportunities to improve office processes, organization, and efficiency and implement enhancements where appropriate
• Exercise sound judgment in day-to-day decisions while operating within established processes and budget guidelines
• Ensure the office environment consistently reflects a high standard of organization, cleanliness, and readiness
• Plan and coordinate in office events such as birthdays, holidays, and Lunch & Learns
• Prepare and manage office celebrations and employee recognition moments
• Support internal communications related to new hires, promotions, and other employee updates
• Contribute to creating a positive, engaging, and well-run office environment
• Create a thoughtful and welcoming in-office experience that reflects a high level of care and attention to detail
• Provide ongoing administrative support to the Executive Assistant to the C-Suite, assisting with corporate initiatives, special projects, and company priorities
• Support coordination of cross-functional activities as needed, including tracking deadlines, deliverables, and follow-ups to support timely execution
• Assist in the preparation, formatting, and organization of internal materials, presentations, and communications
• Support logistics for executive meetings, corporate initiatives, and company-wide efforts
• Partner with the Executive Assistant to help manage shifting priorities and provide additional support where needed
• Gain exposure to executive-level operations and contribute to projects that support the broader organization
• While supporting executive-level initiatives, this role maintains primary responsibility for the day-to-day office experience and operations
• Provide general administrative support to the office as needed
• Assist with special projects and miscellaneous requests across departments
• Maintain flexibility and a positive attitude in a fast paced, service-oriented environment

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED