Office Coordinator, School of Nursing and Allied Health Graduate Programs
About The Position
Western Kentucky University (WKU) is seeking an Office Coordinator for the School of Nursing and Allied Health (SONAH) Graduate Programs. This role performs a variety of demanding administrative duties requiring initiative, accuracy, judgment, and knowledge to support the effective operation of the Family Nurse Practitioner, Psychiatric Mental Health Nursing Practitioner, and Doctor of Nursing Practice programs. WKU is a student-centered, applied-research institution committed to providing a transformative academic and social experience and to elevating its surrounding communities. Founded in 1906, WKU is the third largest public four-year institution in Kentucky with approximately 16,293 students and nearly 2,612 faculty and staff employees. WKU is committed to empowering its campus community and offers comprehensive wellness and health benefits, paid-time off, and a tuition discount program.
Requirements
- High School diploma or GED
- At least two years of administrative experience, clerical experience, or office administration.
Responsibilities
- Articulates transcripts and advises potential graduate student applicants.
- Maintains, reviews, and tracks all student academic and health records associated with the assigned program.
- Reviews student health records and sends annual reminders to students when CPR, TB testing or other information must be updated.
- Processes and tracks student admission materials and health records for students.
- Maintains updated affiliation agreements with clinical facilities.
- Provides clerical support to faculty.
- Sends program information to prospective students.
- Facilitates office communication.
- Changes student majors and assigns faculty advisors.
- Monitors progression and assists with course registration for students.
- Initiates, reviews, and revises Schedule Bulletin of courses offered each term.
- Schedules meetings and events in Astra.
- Responsible for student and faculty data entry, tracking, and reporting to state boards and accrediting agencies.
- Provides administrative support for admissions by developing excel spreadsheets with individual student data.
- Assists with maintaining the SONAH website for assigned programs.
- Provides basic computer support for office-related software questions as needed.
- Assists with recruitment and retention efforts.
- Assists with planning and implementation of SONAH events such as Orientation, Convocation, and Graduation.
- Provides student support and advisement.
- Provides tours and guidance for potential students and their families.
- Records minutes for committee meetings as assigned.
- Maintains office equipment and orders supplies.
- Assists undergraduate programs as needed.
Benefits
- Comprehensive wellness and health benefits to employees and their families, including domestic partners and other qualified dependents
- Workplace culture that supports balancing the responsibilities of work and family life
- Paid-time off for holidays, vacation and sick leave
- Tuition discount program for employees and dependents
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
