Office Coordinator / Receptionist

Vogel Law Firm • Fargo, ND

2d • Onsite

About The Position

Be the welcoming face of Vogel Law Firm. We are seeking an Office Coordinator to join our team and serve as the welcoming front desk receptionist presence for our Fargo office. In this role, you'll support clients, visitors, vendors, attorneys, and staff with meeting logistics, shared spaces, and day-to-day administrative work. We are looking for someone collaborative, detail-oriented, professional, and comfortable juggling multiple priorities in a confidential office environment.

Requirements

• High school diploma or equivalent
• Working experience with Microsoft 365 (Outlook, Word, Excel, Teams)
• Demonstrated communication, relationship-building, and organizational skills
• Proven ability to prioritize and stay composed in a fast-paced environment

Nice To Haves

• 2-3 years of experience in reception, administrative support, or customer service in legal or professional services industry
• Experience coordinating meetings, shared spaces, vendors, supplies, or office inventory
• Familiarity with handling confidential documents, visitor procedures, or office security protocols

Responsibilities

• Greet clients, visitors, and vendors at our Fargo office reception desk; answer and route calls; direct guests per firm procedures
• Receive, sort, and distribute mail and deliveries, including time-sensitive or confidential materials
• Maintain shared spaces, including reception, conference rooms, refreshment stations, and handle daily opening and security routines
• Coordinate day-of meeting logistics: room setup, visitor flow, refreshments, materials, and cleanup
• Monitor inventory and order office and refreshment supplies
• Serve as point of contact for office, equipment, facility, and service vendors
• Complete administrative assignments and special projects as directed

Benefits

• Health, dental and vision insurance
• Health savings, flexible spending, and dependent care account options
• Life insurance
• Short-term and long-term disability benefits
• Retirement plans (401k and profit-sharing plan)
• Employee Assistance Program (EAP)
• Paid time off (PTO), summer hours, and paid holidays, plus one (1) floating holiday

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED