Receptionist & Office Coordinator

Americase Inc•Waxahachie, TX

3d•$20 - $22•Onsite

About The Position

The Receptionist & Office Coordinator is the first face visitors, customers, and vendors see when they walk through our doors. This role blends professional reception with administrative coordination and light executive support — keeping our office welcoming, organized, and operationally smooth. You will be a key connector across multiple departments, our customers, and our leadership team on any given day.

Requirements

High School Diploma or Equivalent required
2–4 years of administrative, receptionist, or office admin experience
Strong proficiency in Microsoft Office Suite: Word, Excel, Outlook, PowerPoint, and Teams
Comfortable and self motivated when learning new software and technology (i.e. Canva, Adobe, Vista Create, etc.)
Excellent written and verbal communication skills with professional phone and email etiquette
Strong organizational and time management skills with a customer-service mindset
Comfort with scheduling tools, office systems, and general computer literacy.

Nice To Haves

Associate’s degree in business administration or a related field
Experience in a manufacturing, industrial, or professional services environment
Familiarity with travel booking platforms, expense management tools, or HRIS systems
Bilingual (English/Spanish) is a plus.

Responsibilities

Greet and assist all visitors, customers, and vendors with professionalism and warmth.
Answer and direct phone calls on a multi-line phone system; handle general inquiries promptly.
Keep the reception area, lobby, and common spaces clean, organized, and visitor ready.
Manage incoming and outgoing mail, packages, and deliveries.
Order and maintain inventory of office and kitchen supplies; manage vendor relationships.
Coordinate office maintenance and service requests to keep operations running smoothly.
Support the business with the handling of confidential and sensitive documents to include filing, scanning, document organization and retention.
Maintain calendars for shared conference rooms; assist with meeting logistics and setup.
Schedule and track recurring office events, meetings, and staff functions.
Draft and distribute flyers, company news letters, internal communications, and notices as requested.
Assist executives with scheduling, travel arrangements, and hospitality for customer visits.
Coordinate logistics for customer visits, internal events, and company meetings from start to finish; to include creating and sending invitations, arranging for catering and setup, to final goodbyes to ensure a positive guest experience.
Support preparation of presentation materials, correspondence, and reports.
Help track action items and follow-ups from meetings and events.
Deliver a polished, welcoming experience for every customer and business partner visiting our facility.
Serve as a communication liaison between departments, vendors, and visitors.
Assist with feedback collection and follow-up communications as directed.
Uphold confidentiality, decorum, and professionalism in all interactions.
Desire to perform in a receptionist capacity and willingness to perform additional administrative and clerical tasks as assigned.
Contribute a positive and professional presence to the company and enhance our office culture.