5 Hour Per Day Office Coordinator I

Bethel School District 52 • Eugene, OR

4d • Onsite

About The Position

Bethel School District is seeking qualified applicants for a 5 hour per day Office Coordinator I for Cascade Middle School. Bethel Schools are committed to creating safe, caring, mutually respectful environments where all students are honored and valued for their diverse cultural backgrounds, strengths and abilities in every instructional practice and school activity to support academic achievement and student success. This is office support work of a specialized clerical and secretarial nature for Bethel School District. Positions of this class perform general and specific clerical office support tasks for elementary, middle school, high school, or district office administrative staff. Office coordinator support may be provided to principals, counselors, department heads, vice-principals, teachers, or positions of a higher class. Most positions of this class have a blend of clerical support and secretarial assistance duties. The type of work may vary depending upon the work cycle of the school year. An Office Coordinator I may have student, parent and public contact in person or by telephone. A pleasant and helpful attitude is needed when dealing with the public.

Requirements

• High school diploma or equivalent.
• One year of general office work which provides experience in typing, filing, operating office machines, computer data entry, and dealing with the public.
• Ability to follow district guidelines on maintaining confidentiality of information
• Ability to deal with the public in a pleasant, tactful, and courteous manner
• Ability to learn office policies and procedures for tasks assigned
• Ability to learn word processing software as required by the position
• Ability to type, enter data into a computer database, and take dictation accurately at an acceptable level of proficiency, as required by the position
• Ability to process and complete clerical transactions accurately and efficiently
• Ability to maintain an appropriate and legal level of confidentiality regarding students, staff, and other individuals.
• Ability to establish and maintain effective working relationships with teachers, students, administrators, parents, and co-workers.
• Ability to maintain regular, predictable and prompt attendance.
• Upon offer of employment applicants must obtain a fingerprint clearance from the Oregon Department of Education through a process authorized by the Bethel School District.
• Applicants would be responsible for the one-time fingerprint clearance fee.

Nice To Haves

• Bilingual candidates and candidates experienced in working with bilingual students and families will receive preferential consideration.

Responsibilities

• Provides secretarial assistance for teachers, department heads and school administrators by typing forms, memos and correspondence.
• Performs data entry in a district database to create and update student schedules, report cards, basic and health information, and attendance records; and generates and distributes periodic reports.
• Maintains and updates files on attendance, registration, inventory, student academic progress records, health records, etc., as needed.
• Processes new, transfer or returning student enrollment; provides information on school activities and curriculum; corresponds with other schools to secure transcripts and required records.
• Takes minutes and notes for correspondence for staff meetings.
• Maintains current calendar and compiles, copies, and distributes announcements and newsletters.
• Greets and screens walk-in and telephone callers; responds to student and parent questions, and directs to the appropriate person; and takes messages.
• Prepares requisitions for materials and supplies requested by teachers and administrators; performs bookkeeping responsibilities for petty cash fund; collects, sorts and distributes mail.

Benefits

• Reasonable accommodations for the application and interview process will be provided upon request and as required in accordance with the Americans with Disabilities Act of 1990.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED