Office Coordinator/Check Processor (PT, Temp)

J.S. Held LLC•Toronto, ON

8d•CA$28 - CA$31•Hybrid

About The Position

The Office Coordinator is responsible for supporting the day-to-day operations of the office, including administrative coordination, check handling, and general office support. This role ensures that client payments are processed accurately and on time, office operations run smoothly, and local teams have the support they need. This is a hands-on, on-site role focused on maintaining organization, consistency, and visibility across key office and finance-related activities, and requires a high degree of accuracy, accountability, and discretion when handling client payments and financial information. Role is located in Etobicoke, ON.

Requirements

4–6 years of experience in office administration or a similar support role
Demonstrated ability to handle sensitive financial information with a high level of accuracy, discretion, and integrity
Strong sense of accountability and reliability when managing check, payments, and confidential documents
Strong attention to detail and organizational skills
Proficiency in Microsoft Office (Excel, Outlook) and comfort with basic systems
Ability to manage multiple priorities in a fast-paced environment
Strong communication skills and ability to work effectively across teams
Reliable, proactive, and able to work independently in an on-site role
Must be able to sit or stand at a workstation for extended periods during the workday
Must be able to occasionally lift and carry light packages (e.g., mail, office supplies, or boxes of documents up to ~25 pounds)
Must be able to perform routine tasks such as sorting mail, handling paperwork, and organizing files on a regular basis
Must be able to review, process, and track information accurately for the majority of the workday
Must be comfortable using basic computer systems (e.g., email, spreadsheets, and internal tools)
Must be able to communicate clearly with team members, vendors, and external contacts
Work is primarily performed in an office environment with standard office equipment
Must be able to work on-site in the Etobicoke office 2–3 days per week

Responsibilities

Manage day-to-day office needs, including ordering supplies and maintaining shared spaces
Answer and route incoming calls and handle general inquiries
Manage mail, courier deliveries, and outgoing shipments
Coordinate with vendors to support office operations
Receive incoming client checks
Prepare and process deposits to lockbox using bank scanner
Maintain physical check storage
Handle client payments and financial documents with a high degree of care, ensuring confidentiality, accuracy, and adherence to internal controls
Coordinate IT equipment needs (laptops, returns, storage) with central teams
Support basic setup and logistics for new hires and equipment
Assist with local health and safety requirements (e.g., Ontario COR program)